Getting Started A successful cookie program is girl-led. Work with girls to create a year-long troop activity plan, then set cookie goals to support the troop budget. o Complete the required paperwork: o If you need to be introduced to your o Troop Cookie Coordinator (TCC) service unit cookie manager, please Volunteer Agreement (eBudde). call customer care at 317.924.6800. o 2020-21 Annual Girl Permission o Once you have completed the Form (all caregivers must mandatory gsLearn track you will complete for their girls). receive an email from the cookie portal with a registration link. The mandatory o Enter troop banking Information on settings training video can be found on your tab by January 15. gsLearn dashboard. Please note: you must also be a registered Girl o Review the gsLearn training track for all Scout. in-depth Cookie Program training modules. o TCCs are responsible for the following o Ensure each girl has cookie selling in eBudde: materials. These materials were mailed to the troop cookie coordinator the week of o Enter troop initial order January 4. o Sign-up and manage booths o Allocate packages to girls o Order card o Order rewards o Goal getter order card (paper) o Manage troop cookie finances o Money envelope o Booth postcard o Philanthropic/destinations info sheet
CUPBOARDS Cupboard pick-up slots: Many of our cupboards will use cupboard pick-up slots in 2021. This means only one troop is arriving at a time to ensure social distancing.
How to Place a Cupboard Order: To ensure that we have accurate stock: 1
2 Select pick-up date and time
A few important safety precautions we ask that you take with all Girl Scout members while working on the Cookie Program is to ensure everyone is wearing a mask properly, social distancing, and following state and local guidelines.
JANUARY 2021 Hold a girl planning meeting and caregiver meeting. Early in January the troop cookie manager will receive Vital Mobile credit card information. 4 Girl materials mailed directly to the troop 15 Troop starting inventory order due in eBudde by 9 p.m. Banking information due in eBudde 18 Penny pull / troop leader access to Digital Cookie 1 Cookie Order Cards begin / booth sign ups begin 2 Cookie delivery through Feb 7 10 Cupboards open 12 Hot spot cookie booths begin 14 Digital cookie rewards due in eBudde by midnight 19 First ACH withdrawal
4 Enter quantities by variety (orders can be in single packages)
VITAL MOBILE CREDIT CARD PROCESSING
SAFETY & COOKIES
Quick Bites
7 Online training live – eBudde opens Ensure you have completed your mandatory gsLearn training for eBudde access. 14 Parent/girl emails for Digital Cookie sent out 21 Digital Cookie Sales begin!
FEBRUARY 2021
3 Select the cupboard you intend to pick-up from
Leadership & Learning Center 7201 Girl Scout Lane Indianapolis, IN 46214
DECEMBER 2020
2021 Cookie Program
On the Transactions Tab, click “Add a Transaction”
Cupboard orders may be edited up until you check them out.
You should have received an email with the set-up link from Vital Mobile in early January.
As cookie entrepreneurs, girls learn valuable life skills while earning money to fund troop adventures and activities like camping, community service projects, travel, and more. All of this is possible because of you, our amazing volunteers, who dedicate valuable time and effort to supporting girls in the cookie program. Thank you for everything you do to ensure this program is an enriching, safe, and exciting experience for all girls.
New This Year!
5 Click “okay” and then “save”
Girl Scouts of Central Indiana will be covering all fees for credit card transactions made through the Vital Mobile system. A Vital Mobile training video can be found on gsLearn for more detailed information
Welcome to the 2021 Cookie Program!
NONPROFIT ORG U.S. POSTAGE PAID INDIANAPOLIS,IN Permit No. 5677
MARCH 2021 12 Second ACH withdrawal 14 Last day of Cookie Program 17 Final rewards order due in eBudde by midnight 19 Past Due Cookie Account forms due by midnight 26 Final ACH withdrawal
Digital Cookie digitalcookie.girlscouts.org
How Girls Sell Cookies ORDER CARDS Girls use order cards to collect orders, and report them to the troop cookie coodinator.
DOOR-TO-DOOR SALES AND BOOTH SALES Girls sell directly to customers in neighborhoods or in front of local businesses.
DIGITAL COOKIE Girls go online, create goals, setup a mini website, and send emails to friends and family. Customers can order and pay online and choose girl delivery OR for their cookies to be shipped directly to them.
How Girls Sell Online
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On Digital Cookie girls can create goals, track their progress, send sales emails, and more! Girls can share their online cookie sales link to appropriate family and friend-facing social media pages, such as a private Facebook page. Please remember that girls, not caregivers, sell Girl Scout Cookies. Girls can sell online in two ways:
Direct Ship A customer places an order and pays online, and cookies ship to them directly. The shipping cost is incurred by the customer.
Girl Delivery
THE COOKIE LINE UP (L TO R) Thin Mints * Do-Si-Dos * Samoas * Trefoils * Girl Scout S’mores * Tagalongs * Toffee-tastic * Lemon-Ups
The Perks TROOP PROCEEDS
A customer places an order online for the Girl Scout to deliver. Payment is collected from the customer at the time of the order. The customer will also pick a secondary option for their order, in case the parent denies the delivery. Parents will receive an email every time an order is placed. The parent has 10 days to accept or deny the order for delivery.
eBudde • cookieportal.littlebrownie.com Ordering Initial Order Cookies for Your Troop All cookies are ordered through the eBudde system. On your Initial Order tab you will place your initial order by case. This is the order you will pick up at cookie delivery Feb. 2-7, 2021. Want to earn the resuable straw and pouch below for every girl and two adults in your troop? SEE BELOW! Returning troops: place an initial order that is 60% of your anticipated 2021 sales. New troops: place an initial order that is 50% of your anticipated 2021 sales. For more information about how to earn this reward AND estimate your initial order check out the gsLearn training devoted to submitting your initial order For training on placing your initial order, check out our online trainings or give us a call at 317.924.6800.
Girl Orders Tab On the “Girl Orders Tab” you can allocate cookies and record payments for each selling girl. All troop packages must be allocated by March 17.
eBudde is the Girl Scout Cookie Program online portal. Volunteers are able to manage their cookie program from a smartphone, tablet, or computer.
1 Click on the girl name you wish to make changes to. Click “Add a Transaction” in the top left-hand corner. 2 Enter the details of the transaction under “Comment.” (ex. 2/14 extras) 3 Fill in the number of packages and/or amount of money in the appropriate column. 4 When finished, click “OK.” 5 Click “save” before moving to another girl.
Inventory Tracking Always keep an accurate inventory of cookies on hand. Unsold cookies are the responsibility of the troop cookie manager. Communication with families throughout the program is the best way to avoid excess inventory. Proactively share deadlines and expectations for money collection with families, and always provide receipts for cookies distributed to, and received payments from, families.
The Cookie Exchange tab will allow you to input the cookies you have available to exchange and see what other troops have available that you may need. This tab will open on March 1 for troops to utilize. This is a good place to find cookies you may need prior to placing a cupboard order.
Withdrawal Date
Percent of Balance Due to be Withdrawn from Troop Bank Account
Jan 18
$0.01 ACH test withdrawal
Feb 18
Feb 19
$2/initial order package
Mar 11
Mar 12
50%
Mar 25
Mar 26
100%
PAST DUE COOKIE ACCOUNTS Girl Scouts of Central Indiana will address past due cookie accounts. If payment is not made by a caregiver who has taken responsibility for cookies, please complete and submit a Past Due Cookie Account form no later than March 19, 2021 via the online form. More information is available on our website under Cookie+ then Resources.
Resources GIRLSCOUTSINDIANA.ORG/ COOKIES Visit the Resources webpage for all necessary forms and trainings.
GSLEARN TROOP TRAINING An in-depth resource that covers every aspect of the cookie program and can be found on your gsLearn dashboard. Please call customer care if you need help accessing gsLearn.
Junior, Cadette, Senior, and Ambassador troops may choose to opt out of the reward program and earn an additional 10 cents per package. Troops opting out of rewards are eligible for the theme patch and troop rewards once they achieve the required milestone.
Girls can earn cookie credits in place of reward items at many levels. See the order card for more information. Credits can be used for Girl Scouts of Central Indiana program activities and camp, in Girl Scouts of Central Indiana shops, at camp trading posts, and for Girl Scouts of Central Indiana or Girl Scouts USA Destinations.
All cookie payments made to Girl Scouts of Central Indiana are collected via scheduled automatic withdrawals from the troop bank account.
Cookie Exchange
Troops earn 75 cents per package with an opportunity to earn 80 cents per package. For more information, check out training on gsLearn.
COOKIE DOUGH
2021 COOKIE PAYMENT SCHEDULE
Balance Due as of Date
TIP: Allocating packages throughout the program allows girls to track their progress and achieve their goals!
HOW TO ALLOCATE COOKIES TO A GIRL AND TRACK PAYMENTS
Money Management
Girl Scouts of Central Indiana’s health and safety policy does not allow cookies to be returned or exchanged in the Cookie Cupboard. However, you may exchange damaged cookie packages.
COOKIE ENEWSLETTER (EVERY MONDAY) Our Monday cookie enewsletters will give volunteers a heads up on what is coming up in the Cookie Program.
TEXTING UPDATES A few times throughout the season you may receive text updates from council staff with reminders or emergency closures.
GIRL SCOUTS OF CENTRAL INDIANA CUSTOMER CARE 317.924.6800
DIGITAL COOKIE TECH SUPPORT Visit their Contact Us page on the Digital Cookie website: digitalcookie.girlscouts.org