ALLES Magazine Edition 69

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Photographs: Mona Preller, Milla Preller, Canva Stock Image, SATourism Asset Library (southafrica.net Asset

Front Cover: Duin in die Weg, Northern Cape

Keywords

Writers:

Mona Preller, Contributing Advertorial Writers from within the camping community

Special thanks to Milla Preller the ALLES Youth Ambassador Links to contributions www.experiencenortherncape.com www.adventureswithelephants.com Your Aquarium experience starts here: https://www.aquarium.co.za/ https://www aquarium co za/blog/entry/highlights of 2020 www weforum org www.allesmag.co.za www.alles.org/za

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Free Visits to under-resourced schools around Cape Town

Cape Town is a city surrounded by beautiful biodiversity, abundant oceans, and readily accessible nature. But, it is also a growing city that faces the challenges of fulfilling the human needs of energy provision, clean drinking water, and waste disposal. Bringing these human and natural worlds together in a sustainable way takes what we call "Smart Living" - and in partnership with DHL we're bringing free sustainability outreach lessons to schools throughout that area.

Smart Living is a mobile lesson, presented by outreach teacher Anzio Abels, designed for Grade 6 and Grade 7 learners. All lessons are CAPS-curriculum aligned, with a selection of themes: Biodiversity, energy, water, and waste. Teacher Anzio uses interactive, tech-savvy lessons to engage learners and communicate even the most complex concepts in fun, informative ways!

To book, simply complete the online booking form on our Foundation's website here, or email schools@aquariumfoundation.org.z

The Two Oceans Aquarium Education Foundation's outreach programmes are offered for free to under-resourced schools around Cape Town, thanks to our generous partners like DHL, and for a small fee to schools that have the capacity. Chat to your child's teachers about this opportunity!

Our teachers are able to accommodate classes of up to 40 learners, for a maximum of 200 children a day (but we are happy to make multiple visits to the same school if you have a particularly big group).

Info supplied by www.facebook.com/TwoOceansAquarium

#6 EMPLOYEES 3

Aspects that need to be addressed with & regarding employees include training, employee contracts, the challenges for both parties and finally what seems to be the immediate future namely remote working or as more popularly known, work from home (‘WFH’).

Training is not only recommended, it is a POPI prescribed requirement. The following is a cryptic but not exhaustive list of what needs to be addressed when training your employees and by the latter it should be borne in mind that all levels from ‘shop front’ to management need to be trained. POPI in fact envisages (as one of the job requirements) that training should be done by the appointed Information officer (‘IO’), hence my view that despite the extension of deadline for the application/appointment of the IO, it is advisable to go ahead with it right now. Here are the topics:

GENERICALLY FROM A BUSINESS PERSPECTIVE I E WHEN EMPLOYEES ARE DEALING WITH PUBLIC/CLIENTS

* What is POPI & GDPR (if applicable)?

* Compare POPI & GDPR

* What is personal information (‘PI’)and special personal information (‘SPI’)?

* What is ‘consent’ & how is it obtained?

* What is ‘processing’, what ‘processing’ does the business (‘Responsible Party’ ‘RP’) do?

* How does employee need to ensure any processing is specific, adequate, relevant to the requirements, functions and activities if the RP and not excessive?

* Advising the Client (‘Data Subject DS’) if PI has not been obtained from DS

* Policies such as retention, storage, deletion/destruction, access to and sharing of PI, direct marketing, security (identify potential risks, establish safeguards against identified risks, and regularly update) /breaches & password management (I believe there is a degree of overlap with the Privacy Policy ‘PP’) read with section 18 of POPI

* Social media

* Dangers/threats to business: loss/misplacement of laptop, mobile phone or USB and leaving laptop on while unattended

MORE SPECIFICALLY CONTRACTUALLY BETWEEN EMPLOYER & EMPLOYEE(INCLUDED MOST OF THE ABOVE BUT NOW THE DS IS THE EMPLOYEE!)

What is the PI of the employee? This can entail e g anything associated with the employee & contained in a record, e.g. personal details, disciplinary records, medical information, information about applicants for employment & makes enquiries about their previous employment history

The RP must explain to the employee when it does not need the employee’s consent regarding PI or SPI e.g. consent is required regarding trade union membership but not intercepting communications pertaining to the carrying on of the business or processing banking information for payroll purposes, meeting statutory obligations such as the Employment Equity Act or where the processing is necessary for pursuing the legitimate interests of the responsible party (in this case the employer) or of a third party to whom the information is supplied; Employees are entitled to know what PI of theirs is held by the RP

When the RP appoints a third party to process PI and/or SPI of the employee a contract with such third party is required and it must adequately address all POPI and confidentiality requirements The RP must advise the employee of their right to address any complaints to the IR Current employment contracts must be reviewed as RICA compliance itself is not adequate many of the issues mentioned above need to be addressed, discussed, recorded in writing and contained in a revised employment contract or an addendum thereto signed by the parties.

More about work from home (‘WFH’), employee contracts & liability issues in next ‘EMPLOYEE’ insert

© ADV LOUIS NEL

Louis THE lawyer

DISCLAIMER - Each case

depends on its own facts & merits - the above does not constitute advice independent advice should be obtained in all instances