Course Registration Workbook
Time to register for courses! One of the most important steps before you begin your studies at the University of Lethbridge (U of L) is course registration. This is where you choose and register for the individual courses that you will take in your first semester. Course selection and registration can be exciting and overwhelming at the same time. To guide you through the process, we have created this workbook. It will: • Emphasize the importance of knowing your registration dates and registering as soon as possible • Provide you with the resources and materials you need for registration • Show you how to effectively choose courses and build a schedule that will meet your program requirements • Walk you through the actual registration process, step-by-step The primary contact for any questions or concerns is the Registrar’s Office. Email: regoffice.inquiries@uleth.ca Phone: 403-320-5700
Full Timetable and Registration Guide A full version of the Timetable and Registration Guide can be found online at www.uleth.ca/ross/registration Please refer to this site for important information on dates and deadlines, fee schedules, tuition payment options, scholarships and loans.
Are you a Transfer or Post-diploma student? Depending on the transfer credit you received, and the U of L’s major and program requirements, course sequencing may differ from what is described in your registration package. Contact the Registrar’s Office to determine what courses you should register for.
Are you a Nursing or Pre-Engineering student? Registration for these programs is different than for other U of L programs. You will follow a different registration process and the process for each program is described below.
Nursing Although you are considered to be a University of Lethbridge student during the first two years of the program, your courses will be completed at Lethbridge College. The College will provide you with course registration information at a later date. Pre-Engineering A space in your prescribed courses has been reserved for you. Proceed through this workbook until Step 3: Time to Register! (p. 8). At that point, and within your assigned registration window, you must contact the Registration Help Line by phone at 403-329-2052 or in-person at the Registrar’s Office and they will register you in your prescribed courses.
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Before you begin Have you accepted your offer of admission? You must accept your offer by submitting your Confirmation of Admission (COA) form before you will be able to register for courses. If you have already accepted your offer, skip to Creating a Bridge account. To accept your offer: 1. Ensure all of your program information is correct on your COA form. 2. Complete the form by checking “Yes, I accept the offer of admission…”, sign and date the form. 3. Include the required tuition deposit. **This deposit is non-refundable, but will be applied to your fees when you pay your tuition at the start of the semester.** 4. Submit your COA form and tuition deposit: a. By Fax This is fastest way to accept your offer and payment can be made by Visa or Mastercard. Fill in the appropriate section of the COA form and fax it to 403-329-5159. If you have any questions about your Confirmation of Admission form, please contact the Registrar’s Office by email at admissions@uleth.ca or by phone at 403-320-5700.
b. By Mail Mail your COA form and a cheque to: Cash Office AH144, University of Lethbridge 4401 University Drive Lethbridge, AB T1K 3M4 c. In-Person Visit the Registrar’s Office and pay by cash, cheque, credit card or debit.
5. Copy your nine-digit ID number here because you will need it to create a Bridge account (ie. 0011#####) ___________________
Creating a Bridge account You will be registering for courses through the Bridge, our online student portal. Before you can register, you will be required to create a Bridge account. You will need your nine-digit ID number and birth date to do this. 1. Go to www.uleth.ca/bridge 2. Click on: Need a Username? 3. Enter your U of L ID number and birth date 4. Follow the steps to choose a username, password and security questions.
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Step 1: Getting ready to register Find out when registration begins for you, as each student is assigned a different registration date. Starting from the main page in the Bridge after you login, click: 1. Registrar’s Office and Student Services 2. Registration 3. Registration Dates 4. Select the term you want to register for (i.e. Fall 2012). You will then see the dates and times during which you are able to register. Copy this information in the spaces provided below. First day I can register:________________________ Last day I can register:________________________ TIP! Courses fill up quickly. Registering as soon as possible is your best chance to get into the courses you want, at the times you want.
Step 2: Building your course schedule Before you begin, get out your: FF Program Planning Guide FF Registration Worksheet (tear out of book p. 6-7) Open up your web browser: FF In one tab, open the Timetable and choose the semester you are registering for (i.e. Fall 2012): www.uleth.ca/timetable FF In another tab, open Course Descriptions: www.uleth.ca/ross/courses
What is the Program Planning Guide? The Program Planning Guide lists all of the courses required for your specific program, guiding you to build your schedule throughout your degree. Every Program Planning Guide contains two main components: • List of required courses • Sample Sequencing Plan Be sure to read through your entire Program Planning Guide as it contains important details and information specific to your program. For the purposes of this workbook and registration for your first semester, you will be focusing primarily on the Sample Sequencing Plan.
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Sample Sequencing Plans typically reference three types of courses: A. Required courses B. GLERs (General Liberal Education Requirement) C. Electives Required courses are specific, program-related courses that must be taken as part of your degree. In the example Sample Sequencing Plan, the required courses in your first two semesters have been highlighted and usually have a course name and number. GLERs are courses that meet the 12-course General Liberal Education Requirement. GLER is comprised of three designations (Science, Social Science, and Fine Arts & Humanities) and most students are required to take four courses (twelve credit hours) from each. Required courses may count towards the GLER requirement, depending on their designation. **See Appendix B for tips about GLERs and a generalized listing of areas of study that typically fall under each designation. A complete explanation of GLERs and a list of all GLER courses can be found on the U of L Academic Calendar website at www.uleth.ca/ross/calendar/part04.pdf Electives are courses you take in addition to your required courses and GLERs. They are your choice, but some restrictions may apply.
What is the timetable? The timetable shows all courses being offered in an upcoming semester, including: dates; times and locations; professor’s name; as well as a series of notes about the course (i.e. course designation and prerequisites). You will build your schedule from the list of courses located at www.uleth.ca/timetable
Always check the section of the course The U of L has three campuses across Alberta – one in Lethbridge, Calgary and Edmonton. When selecting your courses, ensure it is at the appropriate campus. Courses offered on the Calgary campus are assigned a section beginning with “Y”, those offered on the Edmonton campus are assigned a section beginning “Z” and all other sections are offered on the Lethbridge campus.
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Filling out your registration worksheet If you haven’t already, please tear out the registration worksheet (p. 6-7) Use the information from the timetable to fill in the registration worksheet and build your schedule. The letters on the timetable example correspond with the information you want to fill out on your worksheet. Important information
A. B. C. D. E. F.
CRN (Course Registration Number): This represents the course itself and is what you will use to register for courses. Course and Section: the title of the course and its respective section (i.e. KNES 1000 A) Days of the Week: day(s) of the week the course occurs Time: time of day the course occurs Room: where the course occurs Course Designation: which GLER list the course has been designated to (Fine Arts & Humanities, Social Science or Science). Not all courses have a course designation. If there is no course designation listed, it will not count towards your GLER requirements.
Course specific notes: courses also have notes, which provide you with any additional information for the course. This may include: • Prerequisites – courses you must already have completed prior to taking this course • Corequisites – courses you must take within the same semester or have already completed prior to taking this course • Labs and Tutorials – if a course has a lab or tutorial, you must also register for it when you register for the course. Be sure to factor the lab or tutorial into your schedule, and write down the CRN as well.
When choosing courses 1. Add your required courses first. 2. Next, if space permits, add GLERs to your schedule. You have some freedom with the courses you use for GLERs. If possible, try to register for at least one from each designation. a. For more information about GLERs, including the areas of study under each designation, see Appendix B. b. If the course does not list a designation, it will not count towards your GLER requirements. 3. If there is still room in your schedule, choose courses for your electives. Look at a variety of courses in different subject areas. Use the Course Description section of the website to get more information about the courses: www.uleth.ca/ross/courses.
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Be sure to choose some additional courses in case you don’t get into one of the courses you want. Courses fill up, so have some back-up choices in mind.
Registration Worksheet A
CRN Example 11095
11096
B
C
Course Name and Number
D
Days
Time
E
Room #
F
Course Designation
KNES 1000 A
MWF
12:00-12:50
PE 275
Social Science
KNES 1000 Lab 2
MW
10:00-10:50
PE 020
Lab
Lab*
Tutorial*
X
*If your course has a lab or tutorial, make sure to fill out the information for that lab and/or tutorial as well Time 8:008:50
MONDAY
Time
8:009:15
11:0011:50
12:0012:50
9:2510:40
10:5012:05
12:151:30
3:003:50
4:004:50
1:402:55
3:054:20
4:305:45
5:005:50
6:008:50
8:008:50
W E D N E S D AY
Time
8:009:15
10:0010:50
11:0011:50
12:0012:50
2:002:50
3:003:50
4:004:50
9:2510:40
10:5012:05
12:151:30
6:008:50
Time 8:008:50
F R I D AY
Time
SAT U R D A Y
8:009:15
10:0010:50
11:0011:50
12:0012:50
9:2510:40
10:5012:05
12:151:30
1:001:50 1:402:55
3:054:20
4:305:45
2:002:50
3:003:50
4:004:50
1:402:55
3:054:20
4:305:45
5:005:50
5:005:50 6:008:50
T H U R S D AY
9:009:50
1:001:50
1:001:50
2:002:50
Time
9:009:50
9:009:50
10:0010:50
T U E S D AY
6:00 8:50
6:008:50
6:008:50
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Course Information A
B
C
D
E
F
CRN
Course Name and Number
Days
Time
Room #
Course Designation
Lab*
Tutorial*
*If your course has a lab or tutorial, make sure to fill out the information for that lab and/or tutorial as well
Alternate Courses CRN
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Course Name and Number
Days
Time
Room #
Course Designation
Lab
Tutorial
Do I need to take five courses (15 credit hours) each semester? No, but you will need to contact the Registrar’s Office to ensure that you are able to take a reduced course load. Each program is designed so that if you take five courses (15 credit hours) each semester, you will complete your program in the intended time. However, to be considered a full-time student, you only need to take a minimum of three courses (nine credit hours) each semester. It is common for eligible students to take fewer than five courses and then take courses during summer sessions or take an extra semester.
What is the difference between courses and credit hours? Each course is assigned a specific number of credit hours. While most courses are worth three credit hours, there are courses worth less (i.e. 1.5 credit hours) and there are courses worth more (i.e. six credit hours). Reference the course descriptions at www.uleth.ca/ross/courses to determine the credit hours for a specific course. Contact the Registrar’s Office if you have any questions.
Having trouble finding a course to fit into your schedule? You can look up courses through the Bridge by clicking on the following links: 1. Registrar’s Office and Student Services 2. Registration 3. Look up Courses Once you select the term that you are registering for, you will be able to look up courses by program, time and day to help you find something that fits your schedule. Please note that ‘Look up Courses’ in the Bridge does not provide as much detail about a course as the timetable. Information that is missing includes prerequisites and other important course notes. Always reference the timetable prior to registering for a course through “Look up Courses.”
Step 3: Time to Register! Before you start, have in front of you: FF Your completed Registration Worksheet (tear out p. 6-7) Also, open up your web browser: FF The Bridge: www.uleth.ca/bridge To Register 1. Log in using your username and password 2. Click through the following links to get to your registration page: • Registrar’s Office and Student Services • Registration • Add or Drop Classes Select the term you are registering for (i.e. Fall 2012) and you will be on the registration page. Note: You cannot access this page before your registration window begins.
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Adding Courses 1. From your registration worksheet, enter all of the CRNs for the courses, labs and tutorials that you would like to take. a. Enter one five-digit CRN per box b. Register for any required labs or tutorials at the same time you register for the course. Note: You can register for multiple courses at one time. But to register for a course, all of the components must be included (course, lab, tutorial, etc.). If a component is missing, you will not be allowed to register in that course. 2. Click Submit Changes. 3. The next page will have two sections:
a. Fall 2012 Current Schedule Any courses listed under Fall 2012 Current Schedule means that you have successfully registered for the course.
b. Registration Add Errors Any courses listed under Registration Add Errors means you were unable to register for the course. Notes under the “Status” section will indicate the reason for not being registered. See Appendix A for common error messages.
Make sure you have registered for the correct courses by doublechecking the information. If you accidentally register in multiple sections of the same course, you will be removed from all sections, except the initial section you registered in, without being notified. If this error occurs more than once, a hold will be placed on your account.
What happens if I cannot get into a course required for my major? Try all possible sections and combinations – even if you have to drop one of your chosen electives. If that does not work, submit a course request. 1. Leave a spot open in your schedule 2. Contact your Academic Advising office. Their contact information can be found in Appendix C. 3. Keep trying to get in 4. Contact the Academic Advising office again if you were able to successfully register in the course yourself.
Dropping a course If you would like to make a change to the courses that you have registered in, select the drop down menu under “Action”, and change “None” to “Drop/Delete off the web.” After you submit the request, you will no longer be registered in the course. NOTE: Be aware that if you drop a course, you are never guaranteed to be able to re-register for it, should you change your mind. If you are unsure or have concerns, contact the Registrar’s Office prior to dropping the course.
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To view your schedule • Go back to the Registration menu • Click Student Schedule by Day and Time You will be able to see a copy of your schedule. You can confirm your registration by ensuring your courses are on this schedule. You can also print this to have your schedule on hand. When you have completed the registration process, log out of the Bridge. Please note that you are able to go back into the Bridge and change your schedule up to the last day you can register.
Congratulations, you have successfully registered for your courses! Having problems with your registration? Contact the Registrar’s Office for help! Email: regoffice.inquiries@uleth.ca Phone: 403-320-5700
Check www.uleth.ca/ross/registration for more information about other helpful and important topics such as:
• Dates and Deadlines • Hours of Operation - First Week of Classes • How to Register • Understanding the Timetable • Courses Excluded from Web Registration • Registration Notes • Fees • Things You Should Know • Student Services
• Academic Advising • Open Studies • Visiting and Exchange Student Information • FAQs • Registering for Courses Online • Timetable (Course Listings) • Registration Worksheet • Timetable Planner Sheets (standard class times or 75-minute class times)
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Appendix A Common Registration Error Messages “Closed Section” This course is full. Other students may drop courses from their schedule, so keep trying to register in case a seat becomes available. “CRN does not exist” You have entered an invalid CRN. Check the online timetable for the most up to date information. “CRN does not exist” or “Invalid Subject/Course/Section and CRN Combination” You have skipped a textbox (left one in the middle blank) when entering CRNs. “Dean’s Approval” This course is not available for registration through the Bridge. Follow the instructions in the notes listed under this course in the timetable. “Link Error” You have tried to register in a course with a lecture, lab, and/or tutorial component and one component is missing or full. You must enter a CRN for each required component (lecture/lab/tutorial) before you click “Submit Changes,” or try a different combination. “Maximum Hours Exceeded” Fifteen credit hours (or five 3-credit courses) is the maximum amount of credit hours allowed until the first day of classes. “Reserve Closed; No Seat” This course is reserved for students who require it for their program, or there are no more reserved seats left for your program. If this error occurs for a required course, refer to “What happens if I cannot get into a course required for my major?” on page 9. Reserved seat restrictions are lifted during the summer, so keep trying to register in case a seat becomes available. “Time Conflict” You cannot register in courses offered during the same time or that have overlapping times. “You may not add or drop courses due to holds on your record” Return to the “Registrar’s Office and Student Services” menu and click “View Holds.” You will have a hold on your account if we are still missing documents from you, if you owe money to the university, etc. “You may register during the following times” You are attempting to register outside of the dates and times you are allowed. Note that if this is your first semester, your assigned registration period lasts from the registration date on your offer letter until the end of the Add/Drop period (the first week of classes).
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Appendix B GLER (General Liberal Education Requirement) In order to give your degree breadth and flexibility, all U of L students must fulfill the GLER. A complete explanation of GLER and a list of all GLER courses can be found on the U of L Academic Calendar website at www.uleth.ca/ross/calendar/part04.pdf Below is a list of the three GLER designations and areas of study within them. LIST I: FINE ARTS AND HUMANITIES COURSES • Agricultural Studies* • Art • Art History/Museum Studies • Dramatic Arts • English • Fine Arts • History • Kinesiology* • Liberal Education* • Linguistics • Modern Languages (French, German, Japanese, Spanish) • Music • Native American Studies • New Media • Philosophy* • Political Science* • Religious Studies • Writing LIST II: SOCIAL SCIENCE COURSES • Agricultural Studies* • Anthropology • Archaeology* • Economics* • Geography* • Kinesiology* • Liberal Education* • Political Science* • Psychology* • Sociology • Women’s Studies
LIST III: SCIENCE COURSES • Agricultural Studies* • Archaeology* • Astronomy • Biological Sciences • Biochemistry • Chemistry • Computer Science • Economics* • Engineering • Environmental Science* • Geography* • Geology • Kinesiology* • Liberal Education* • Logic • Mathematics • Neuroscience • Philosophy* • Physics • Psychology* • Statistics *This area of study has courses in more than one GLER list. Be sure to note the course designation for each individual course prior to registration to ensure that you have selected courses from your intended lists.
Tips for the GLER 1. The required courses in your program will fulfill some GLER courses. Use the designation column of your registration worksheet to determine which list your required courses fall under. If possible, we recommend registering for at least one course from each list. 2. If the course does not list a designation, it will not count towards your GLER. Be especially careful when selecting Health Sciences, Management, Nursing and Physical Activity courses. 3. Explore vs. Focus - You can explore many areas or focus on one area. For example, your science GLER courses may be a mix of Astronomy, Geology, Logic, and Psychology courses (explore), or you might choose to take all Neuroscience courses (focus).
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Appendix C Academic Advising Academic advisors are available to help you plan your program, choose your courses and ensure that you are on the right track. It is important to stay in contact with your faculty academic advisors throughout your university career to ensure that you are meeting all of the necessary requirements and taking the courses needed to complete your degree. Please note that office hours may differ from May – August.
Faculty of Arts and Science Advising – SU060 • Walk-in basis only • Office hours: Monday – Friday, 9:30 a.m. to 3:30 p.m. and Thursday 1 p.m. to 3:30 p.m. • 403-329-5106 or artsci.advising@uleth.ca • www.uleth.ca/artsci/advising
Faculty of Management Advising Lethbridge campus – M2060 • Walk-in basis only • Office Hours: Monday – Thursday, 9 a.m. to 11:30 a.m., 1 p.m. to 3:30 p.m. and Friday, 9 a.m. to 11:30 a.m. • 403-329-2153 or undergrad.management@uleth.ca • www.uleth.ca/management
Faculty of Education Advising – TH421 • Walk-in or appointment • Office Hours: Monday to Friday, 8:30 a.m. – 4:30 p.m. • Advising Appointments: 9 a.m. to 4 p.m. • 403-329-2254 or edu.sps@uleth.ca • www.uleth.ca/education
Calgary Campus • Walk-in basis only • Office Hours: Monday – Friday, 2:30 p.m. to 5 p.m. • 403-571-3360 (ext. 4686) or calgary.campus@uleth.ca • www.uleth.ca/management
Faculty of Fine Arts Advising – W660 • Walk-in or schedule an appointment online at www.uleth.ca/finearts/advising • Office Hours: Monday – Friday, 9 a.m. to 12 p.m., 1 p.m. to 4 p.m. • 403-329-2691 or finearts.advising@uleth.ca • www.uleth.ca/finearts/advising Faculty of Health Sciences Advising Nursing – M3076 • Schedule an appointment over the phone • Office Hours: Monday – Thursday, 9 a.m. to 2 p.m. • 403-329-2699 or health.sciences@uleth.ca • www.uleth.ca/healthsciences Addictions Counselling and Public Health – M3102 • Walk-in or schedule an appointment via e-mail • Office Hours: Monday – Friday, 8:30 a.m. to 4:30 p.m. • 403-329-2649 or health.sciences@uleth.ca • www.uleth.ca/healthsciences
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Edmonton Campus • Walk-in or appointment • By appointment: Monday – Thursday, 10 a.m. - 6 p.m. and Friday, 9:15 a.m. to 5:15 p.m. • Drop-in: Monday – Wednesday, 4:30 p.m. to 5:30 p.m. • 780-424-0425 or edmonton.campus@uleth.ca • www.uleth.ca/management Native Student Advising – SU140 If you are of First Nations, Inuit or Métis descent, Native Student Advising can provide you with encouragement, support and guidance. Services are confidential and free of charge. • Will accept walk-ins but scheduled appointments are strongly preferred • Office hours: Monday – Friday, 9 a.m. to 4 p.m. • 403-320-5700 • www.uleth.ca/ross/aboriginal
Registrar’s Office
403-320-5700 regoffice.inquiries@uleth.ca www.ulethbridge.ca