SATURDAY OCTOBER 12, 2013 PONTCHARTRAIN CENTER KENNER, LA
HEALTHY Supporting Sponsor:
LOCAL
SUSTAINABLE
Natural Awakenings Magazine – S.E Louisiana
Why Should Your Business Be Here? Benefit from exposure to thousands of potential clients all in one great location! This is an amazing opportunity. The NOLA Healthy Living & Sustainability Expo highlights a wide range of businesses related to natural health, wellness, fitness and a sustainable planet. Located at the Pontchartrain Center, the stage is set for exhibitors to connect with thousands of people interested in healthy and green living. The Expo offers to exhibitors: • • •
Exposure - Your organization will be exposed to large audience of health-conscious consumers, eager to learn about your healthy, eco-friendly, and responsible products and services. Sales Prospects -You may take orders and sell products or services at the event. You may also develop a list of prospects who visit your booth. Networking - You will connect with other businesses and organizations that share your vision and values, and learn what is available to improve the health and eco-friendliness of your business. NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com
• •
Recognition - Your association with one of the premier green/wellness events in the region will generate recognition and prestige. Fun – Be Part of our Premier Green/Wellness Celebration and Walk the “Green Carpet”
Demographic Information A leading edge of an increasingly recognized demographic that has been dubbed “LOHAS,” which refers to those who want “Lifestyles of Health and Sustainability.” They are progressive, well educated and well informed. These individuals comprise one-third of the adult population in this country, or nearly 70 million consumers. Their purchasing decisions are value-driven and significantly affected by their concern about both human and planetary health. Target Audience: Approximately 70% female and 30% male. Age range: 25 to 65 years of age with affluent baby boomers being a major segment of this audience. Well educated. Majority with post-secondary education. Active and seeking health, fitness and wellness advice, services and products. • Willing to spend money to enhance lifestyle and personal growth. More than 51% have annual income exceeding $50,000.
Register Early and Save! Early Bird Discounts through February 1, 2013! Businesses and organizations committed to a healthier, sustainable future are invited to exhibit at the NOLA Healthy Living & Sustainability Expo. The event offers a unique opportunity to connect with thousands of attendees interested in healthy and green living.
Exhibit Options
Early Bird Specials Register by February 28
Register by May 20
Ballroom B & C Booths
$450
$550
Meeting Room Tables
$250
$275
$300
Bodywork Oasis
$195
$215
$225
Lakeside Loft Gallery
$305
$330
$370
Basic Exhibitor Website listing
included
included
included
Basic Exhibitor Listing in Expo Program
included
included
Included
20 Minute Demonstrations on StageBallroom C First Come First Serve Basis
16 Spots Available
If Spots Available
If Spots Available
NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com
After May 20
$585
*Natural Awakenings Advertiser Appreciation Rate: Current Natural Awakenings Advertisers receive a 10% discount off. Minimum ad size required for discount: Community Resource Guide (CRG) with a minimum of a 6 month contract. Discount is not applied to Add-On Features, or Promotional Package Options.
Space Availability Status Ballroom B: 35 Ballroom C : 35 Meeting Rooms Tables:20 Bodywork Oasis: 10 Lakeview Loft Gallery: 12
4 Exhibitor Display Options to Choose From... Ballrooms B & C are for the business that requires display space and has interactive demonstrations. Booth option includes 8 x 10 pipe and drape space, 6' skirted table and 2 chairs and ID sign. Click to view the Floor Plan. * Only one business per display booth Photo of Booth Option below.
Meeting Room Table is for the business that only requires a table for displaying materials or products. The table option includes a 6' skirted table and 2 chairs. Please note: all products, signs, and information must fit on the table top. If you need additional setup space please purchase the booth option. Only 2 people per table. (Must be from same business). Photo of Table Top Option below.
. Bodywork Oasis is for the practitioner that will be offering a type of bodywork to attendees. Bodyworkers may choose to charge or offer services free. Bodyworkers must bring their own massage table or chair. This option is located on the top floor above the Lakeside Loft. It also NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com
includes a central display table for business cards, brochures, or fliers. This central table will be shared by all practitioners in the room. Lakeview Loft Gallery is for the artists/artisans to display and sell their merchandise in the 8 x 10 pipe and drape loft space above the lobby overlooking Lake Pontchartrain. Gallery participants must supply their own table(s), chairs, and signage. (Chairs are available for additional $5.) (One vendor per booth space).
Add-on Features (Pricing in addition to Exhibit Option choice) Add-on Features
Ordered by May 20
After May 20
Premium Booth Placement
$100
$100
MLM Exclusivity
$175
$175
Electricity
$45
$65
Extra Skirted Tables (Booths Only)
$35
$50
Extra Chairs
$5
$5
Add-on Features... Premium Booth Placement - Exhibitors selecting the Premium Placement option will select their booth location approximately 6 weeks prior to the event, in registration date order. Upon completion, the remaining exhibitors will be assigned booth location by MGT, in registration order. MLM Exclusivity - For the Multi-level marketing businesses that want to guarantee that they will be the only vendor representing a particular product. Electricity - If you require electricity to power your lights, displays, computers, or equipment please order in advance. The cost is $45 in advance/$65 the day of the event. Booth Extra Skirted Table - Available only for booths. You may order an additional skirted table in advance for $35, $50 the day of the event. Extra Chairs - Available for $5 each.
NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com
Promotional Package Options (Pricing in addition to Exhibit Option choice) Promotional Options
Price
Deadline
Expo Supplement Display Ad October 2013
Varies with Ad Size
August 10, 2013
Bag Stuffer
$50 for Exhibitors $99 for non Exhibitors
Provide your items 48-hours prior
Promotional Package Options... Expo Program Issue: Be sure and go home with thousands of potential clients and be seen by over 60,000 loyal readers of Natural Awakenings magazine. The Expo Supplement serves as the event program and is published in the October 2013 issue of Natural Awakenings-S.E. Louisiana magazine. Reach expo attendees before the event and let them know what you have to offer! Available Ad Sizes: 1/8 Page, Ÿ Page, ½ Page and Full Page Expo Bag Stuffer: Go home with expo attendees in the event bag distributed upon arrival. Just $99 per stuffer. You provide the promotional item 24 hours prior to the event, minimum of 300 items recommended.
NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com
P.O. Box 750758, New Orleans, LA 70175-0758 advertising@nolahealthyliving.com 504-330-2157 or 504-616-4207
Exhibitor Agreement Organization/Business Name__________________________________________________________ First Name_____________________ Last Name_____________________ Business Phone____________________________ Alternate Phone___________________________ Address___________________________________________________________________________ City______________________________State __________________________Zip________________ Fax__________________________________________________ Website____________________________________________________________________________ Email______________________________________________________________________________ Exhibitor Description__________________________________________________________________
Exhibitor Options Ballroom Booth $__________ Bodywork Oasis $__________ MLM $__________ Extra Skirted Table $__________ Ballroom Booth $__________
Meeting Room Table Lakeside Loft Electricity Extra Chairs Premium Space
$_________ $_________ $_________ $_________ $_________
Exhibitor Space Total $______________ Early Bird Discount: Yes___No___
Demonstrations/Performers Limited to 20 minutes If you would you like to do a demonstration/performer, please list your topic: _____________________________________________________________________________________________ _____________________________________________________________________________________________ What will you be selling/products: _____________________________________________________________________________________________ _____________________________________________________________________________________________ Donate a door prize/raffle item: ___________________________________________________________
Promotional Options _____ I am interested in finding out more about Program Advertising in the Expo Supplement Expo Bag Stuffer $___________________
Promotional Total $______________________(excluding Expo Supplement)
Payment & Policies Total Expo Investment $_______________________________________ A 50% deposit per space must accompany a signed copy of this agreement to reserve space, and is not refundable. To receive early bird discounts, balance is due by May 20, 2013. All fees are due by August 12, 2013. Fees for additional equipment and services ordered must be paid with the balance of full fees. Exhibitor is liable for all amounts due regardless of cancellations by Exhibitor. Payment via Check or Credit Card: We accept VISA, MASTERCARD, And AMERICAN EXPRESS I agree to the terms and agreements of the contract. I understand cancellation penalties and payment policies.
Signature:__________________________________ Date:________________________ MarketingRep:_________________________________Contact:_________________________ Deposit Amount:__________________Method:___Check (# )___VISA___MC___Amex
TERMS AND CONDITIONS 1. Space Rental Agreement - Completed registration form and payment must be received by August 12, 2013. Once accepted by NOLA Healthy Living Expos (NHLE or “show” management, this application becomes a contract and can only be cancelled with the consent of both parties. NOLA Healthy Living Expos may not be held accountable for refunds, damage to property, or loss of monetary value in the case that show management should be prevented from holding the show by any cause beyond its control or if it cannot permit the exhibitor to occupy the rented space due to circumstances beyond its control including, but not limited to strike, fire, civil disobedience, inclement weather, lockouts, or acts of God. Exhibitor hereby waives any and all claims to loss of payment, injury or damages. Once payment is received, your space will be reserved and no refunds will be given unless show management cancels show. 2. Booth Space Assignment - Booth space in the exhibit hall will be assigned NHLE management on a “first-come” basis. NOLA Healthy Living Expos management cannot be held liable if competitive exhibitors are in proximity to each other. If possible, however, booth assignments will be made with effort to be fair to all exhibitors. 3. Booth Set-up and Pre-show hours – Set-up will be Friday, October 11, 1pm to 6 p.m. and Saturday, October 12, 7:00 a.m. to 9:00 a.m. No major changes to displays during public show hours. If any booth is left unopened during show hours, NHLE staff may open the booth by removing blankets or booth coverings, but shall not be liable to the exhibitor for the booth being opened and left unattended, or for any loss or damaged caused by these actions. 4. Booth and Exhibit Restrictions - Exhibit displays must be contained within the measured booth dimensions and not obstruct a clear view of neighboring booths. Displays may not be attached to walls, structural supports or flooring in Expo Hall by glue, hardware or other permanent or semi-permanent means. Show management shall have the right to stop the display, demonstration or the running of any exhibit considered by NHLE management to be a nuisance due to vibration, noise, smoke, smell, excessive light, excessive sound or others. Any display involving water or dirt must take proper precautions to avoid leakage or damage to flooring or other areas of exhibition space. 5. Exhibitor Conduct - Good taste and judgment are expected in all displays and literature. Exhibitors are expected to use professional and appropriate sales tactics. Exhibitors will be allowed to distribute samples, take orders and sell merchandise. In the case of indecent or unacceptable behavior by an exhibitor or his/her agent, the NHLE management reserves the right, at their sole discretion, to disqualify such exhibitors and remove them from the premises. If such circumstances occur, NHLE management will not be liable for any damage or loss caused by the expulsion, nor will any fees be refunded. 6. Products - Products and information must be legal, safe and suitable for the general public. NHLE management reserves the right to disqualify and remove exhibitors, products or materials showing or distributing products or information at their sole discretion. NHLE management will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion. 7. Sale of Merchandise – Merchandise sales must comply with all local, state, federal laws and regulations. Exhibitors will receive a tax form from the Jefferson Parish Sheriff’s office at the show. Every exhibitor needs to send back a completed form. If you do not make sales, print “display only” or “no sales” on the form. 8. Booth Operation - All displays and exhibits must be attended by at least one representative of exhibitor throughout show hours (Saturday, October 12, 2013, 10:00 a.m. – 6:00 p.m.). Exhibitors are responsible for manning and opening the booth on time, and for keeping exhibition area clean and orderly throughout the show. 9. Public Areas - All corridors, aisles, restrooms, food and beverage concessions and special assembly rooms will be considered as public areas to be for public use. Exhibitors will not be allowed to use these areas for display or distribution of products, services or literature. 10. Dismantling and Removal - Exhibits shall remain fully intact until 6:00 p.m. on Saturday, October 12, 2013. Exhibitors will have until 8:00 p.m., Saturday, October 12, 2013 to remove all displays and exhibit materials. Any remaining materials after 8:00 p.m. will be removed at the exhibitor’s expense. 11. No Guarantee of Attendance - Show management does not guarantee specific volumes or levels of attendance at the Event. 12. Advertising - Contract allows NHLE management to use the names and/or logo of all exhibitors in any and all show advertising. 13. Use of Exhibit - The Show Management may, at its discretion at any time, use photographs, videos, logos and testimonials of any exhibitor for its own publicity use. 14. Public Safety - Exhibitors will comply with all local, city and state laws, ordinances and regulations and the regulations of the Pontchartrain Center, including those covering fire, safety, health and all other matters. 15. Insurance & NOLA Healthy Living Expos Management Liability - Under any circumstances, NHLE management shall not be responsible or liable for (a) any loss, damage, theft, or destruction whatsoever or howsoever caused to any goods equipment or any other property belonging to the exhibitor or for which the exhibitor is responsible (b) any damage or injury suffered by the exhibitor or his agents, or by any other person (c) any loss, damage expense or cost whatsoever suffered by the exhibitor as the result of change of date, time or place of the exhibition or the abandonment thereof. Liability will lie with the exhibitor for all loss, damage, injury, claim costs and expenses whatsoever or howsoever caused to any person or property in any circumstances whatsoever by the exhibitor or his agents or the goods, exhibits, fittings, machinery and other property belonging to the exhibitor or for which the exhibitor is responsible and the exhibitor hereby agrees to indemnify the show management in respect of any such loss, damage, injury, claims costs, and expenses as aforesaid and all or any infringements of copyright or breach of license or any other person whatsoever. Since the exhibitor exhibits entirely at his own risk in every respect he is strongly advised to fully provide himself with comprehensive insurance coverage against the risk of loss or damage, however caused to his property or person or employees, agents or their property. If show management should be prevented from holding the show by any cause beyond its control or if it cannot permit the exhibitor to occupy the rented space due to circumstances beyond its control including, but not limited to strike, fire, civil disobedience, inclement weather, lockouts, or acts of God. Suppliers and show management shall have no further obligation or liability to the exhibitor. Any contractual agreements made between an exhibitor and any supplier shall be between those parties and the show management shall not be a party thereto nor incur liability on behalf of any exhibitor in such contractual arrangements. 16. Miscellaneous – NHLE management will have full discretion in interpreting and enforcing all rules contained herein and the authority to amend or make additions to these rules as it sees necessary for proper show presentation. NHLE management will also make decisions in issues not addressed in these rules and regulations. Exhibitor agrees to abide by all rules, regulations and decisions of NHLE management and also agrees to discontinue activities, remove displays or remove people, materials or products that NHLE management deems a violation of expected conduct as laid out in this to follow management directive.
P.O. Box 750758, New Orleans, LA 70175-0758 Email: expo@nolahealthyliving.com Phone: 504-330-2157 Fax: 504-324-0131
Credit Card Billing Authorization Form Please print this form and fax it back to us. All requested information is required.
DO NOT SEND CREDIT CARD INFORMATION VIA EMAIL! I authorize NOLA Healthy Living Expo to bill the card listed below as specified: Deposit Amount (first installment) $_______________________ Balance of $________________________to be billed on_____________________ Full Expo Fee Amount $______________________
Business Name_________________________________________________ Contact Name__________________________________________________ Contact Phone__________________________________________________ Contact Email___________________________________________________ Type of credit card: VISA, Master Card, American Express Credit Card #___________________________________Exp_____________ Name as appears on card_________________________________________ Billing address for credit card Address________________________________________________________ City_____________________________State________Zip________________ 3 Digit Code ____________ (from signature line on back of card) 4 Digit Code for Amex__________________(on front of card) Cardholder’s Signature____________________________Date_____________
SATURDAY OCTOBER 12, 2013 PONTCHARTRAIN CENTER KENNER, LA
HEALTHY
LOCAL
SUSTAINABLE
Sponsorship Opportunities Healthy Exposure for Your Business You're Invited to Sponsor NOLA HEALTHY LIVING EXPOS Premier Green/Wellness Event Businesses and organizations committed to a healthier, greener future are invited to sponsor the NOLA Healthy Living Expo. Sponsorships are available in several categories, each offering: • • • • •
Recognition of your association with a premier healthy living event, its high-profile supporters, and marketing/publicity creating millions of impressions Exposure to an audience of thousands of health- and eco-conscious consumers, eager to learn about your healthy, earth-friendly, and responsible products and services Sales of your products or services at your high-visibility booth, plus the opportunity to develop prospect lists Community Service to foster a more healthy, sustainable future and educate the public about eco-friendly and healthy alternatives Networking to connect with others that share your vision and values, and to learn what is available to improve the sustainability of your organization. NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com
Diamond-$10,000 • • • • • • • • • •
Individual Sponsorship Banner at event Full page color ad in our Expo Supplement in Natural Awakenings going home with all expo attendees and over 60,000 loyal readers Expo Bag Stuffer - place a brochure or promotional item in the attendee expo bag Website Diamond Sponsorship Recognition in our Gallery of Sponsors with advertorial link Logo on Expo Sponsorship Banner Logo on all promotional material (including poster) Name included in our promotional emails and Face book 2 Exhibitor Booths on prestigious 'sponsor row' 20 Tickets Top Logo on Volunteer T-Shirts
Platinum-$5000 • • • • • • • • •
Half page ad in our Expo Supplement in Natural Awakenings going home with all expo attendees and over 60,000 loyal readers Expo Bag Stuffer - place a brochure or promotional item in the attendee expo bag Website Platinum Sponsorship Recognition in our Gallery of Sponsors with advertorial link Logo on Expo Sponsorship Banner Logo on all promotional material (including poster & expo advertising) Name included in our promotional emails and Face book 2 Exhibitor Booths on prestigious 'sponsor row' 10 Tickets Logo on Volunteer T-Shirts
Gold-$2500 • • • • • • • •
1/4 page ad in our Expo Supplement in Natural Awakenings going home with all expo attendees and over 60,000 loyal readers Website Gold Sponsorship Recognition in our Gallery of Sponsors with advertorial link Logo on Expo Sponsorship Banner Name on all promotional material (including poster and expo advertising) Name included in our promotional emails and Face book 1 Exhibitor Booth on prestigious 'sponsor row' 6 Tickets Logo on Volunteer T-Shirts
Silver-$1000 • • • • • • •
1/8 page ad in our Expo Supplement in Natural Awakenings going home will all expo attendees and over 60,000 loyal readers Website Silver Sponsorship Recognition in our Gallery of Sponsors with advertorial link Name on Expo Sponsorship Banner Name on all promotional material (including poster & expo advertising) Name included in our promotional emails and Face Book 4 tickets Logo on Volunteer T-Shirts
NOLA Healthy Living * Sustainability Expo P O BOX 750758 New Orleans, LA 70175-0758 504.616.4207 expo@nolahealthyliving.com