1.3
The Program
The program is the “menu” - the advance selling piece to attract customers and competitors. It pays dividends to put together an attractive and easy to understand program. Here is a list of the elements that can be found in Section 21 of the rulebook, which should be included in the program: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. The program contains all pertinent information about the tournament
Tournament Name Date of Tournament Sponsoring Organization Tournament Contact Information Directions to the Range Rules Competition is open to... Registration Fee Entries Entry Fee Entries Close Post Entries Entry Limit Firing Starts Awards Match Schedule & Conditions General Information
Most of these program elements require decisions on your part. See below for a complete explanation of each element: Tournament Name: Should identify the sponsoring club or the geographic area. If the event is monthly or annual, it helps to say so. The type of competition must be included. NOTE: The rulebook appendices are broken out for Approved and Registered Tournaments. Date of Competition: The wrong choice of a date has doomed more than one tournament. Check your calendar for holidays traditionally reserved for other activities. Mother’s Day and Easter Sunday are examples of poor choices. If you plan to conduct identical tournaments several times during the year, list all dates and make one program for all. Sponsoring Organization: Your club’s name. Tournament Contact Information: Give name, complete address and (optional) E-mail address. This can be the same address to which entries are sent. There may be reasons, however, to select another individual for this task. It should be someone who collects the mail (or checks E-mail) regularly and, if a phone number is given, a knowledgeable person should be within answering distance of the home during normal business and evening hours. Directions to Range: Make your directions clear and complete. Google Maps, Mapquest, or another internet mapping site can be very helpful in producing a precise map with directions.
10
Chapter 1
Tournament Operations Guide