0 Leadership and governance ................ 10

Welcome to multimedia reunion planning!

1.0 Introduction to Reunion Planners Notebook . . . 4 1.1 Reunion social media: online index 1.2 Reunion planning timetable 2.0 Surveys ................................... 8 2.1 Family reunion survey 2.2 Class reunion survey 3.0 Leadership and governance ................ 10

3.1 Leadership roster 3.2 Committee responsibilities 3.3 Committee notes/progress

4.0 Budget ...................................12

4.1 Budget form

5.0 Site Selection .............................13

5.1 Convention and Visitors Bureaus (CVB) 5.2 Request for Proposal (RFP) 5.3 Hotel negotiation 5.4 Site inspection checklist

Fairfax County VA CVB ........................15 6.0 Promotion/communication/social media .....16

6.1 Membership Roster 6.2 Save-the-Date/invitations

7.0 Fundraising ...............................17

7.1 Program book copy 7.2 Ad book order form

8.0 Registration ..............................18

8.1 Family reunion registration form 8.2 Class reunion registration form 8.3 Military reunion registration form 8.4 Optional order form 8.5 Reunion activity signup form

9.0 Food .................................... 20

9.1 Food/cooking plans 9.2 Menu planning 9.3 Picnic checklist 9.4 Potluck signup form 9.5 Questions to ask the caterer

10.0 Reunion Day ............................_23

10.1 Reunion Day countdown 10.2 Reunion Days for the planner 10.3 Reunion Day volunteer list 10.4 Registration check-in/attendance roster

Reunion Day Programs

10.5 Sample Banquet program 10.6 Sample Business meeting agenda 10.7 Sample Worship/memorial program

11.0 Evaluation/feedback ...................... 28

11.1 Reunion member event evaluation 11.2 Committee member event evaluation 11.3 Member long form evaluation Don’t Let Your Memories Fade by VIVID-PIX® ... 29

Catalog of Reunion Resources ................. 42 Multimedia Reunion Planning Infographic ....... 44

Text in red indicates this is an actionable planning form. Forms can be printed at https://reunionsmag.com/free-stuff/. Scroll down and click on the link “Print blank reunion planning forms.”

2022 Reunion Planners Notebook Volume 31 • Number 3 PUBLISHER Rick Voight EDITOR IN CHIEF Edith Wagner editor@reunionsmag.com EDITORIAL ASSISTANT Mary Catherine Stern ART DIRECTOR Jennifer Rueth

SALES ACCOUNT MANAGER Roberta McLoud roberta@reunionsmag.com WEB WIZARDS Mickel Arce • Howard Ehrenberg Chris Thompson

Richmond High School Ladies of the Class of 1967

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