Minutes of Hillam Parish Council held on Wednesday, 2 nd October 2013 at the Monk Fryston and Hillam Community Centre Present: Councillors: Collinson (Chairman), Sadler (Vice Chairman), Robertson, Tuddenham, Wright, Pattison and the Clerk to the Council. Apologies for Absence: - Councillor Lorriman Absent: Guests: (1)
Minutes
The minutes of the Parish Council held on Wednesday, 4th September 2013 having been circulated to all members of the Council were read, approved and signed by the Chairman, Councillor Collinson. (1A) Councillor Sadler expressed a declaration of interest with Hillam and Monk Fryston Cricket Club and the Prince’s Trust. No further declarations of interest were made. (2)
Matters Arising
2.1 Councillor Collinson asked that Reverend Hetherington be informed that the Parish Council will be laying a wreath on Remembrance Sunday. Action: Clerk. 2.2 A local resident has offered to supply and plant herbs in the troughs in the Square. The members gratefully accepted the offer. Councillor Wright will liaise with the resident regarding the planting etc. 2.3 Councillor Robertson made reference to the drains on Chapel Street as the drains previously reported still appear to be blocked. Councillor Wright asked that the request initially made to NYCC, Highways asking what is the definition of a blocked drain is reiterated to the Authority. Action: Clerk. 2.4 The Clerk was asked to write to NYCC, Highways regarding the poor surface area on the pathways on Rose Lea Close as it is considered the surface area is poor. Due to the poor condition of the surface area, members believe the poor surface is an accident waiting to happen. If the Authority considers a site visit appropriate in order to discuss the matter, members are willing to meet with a representative. Action: Clerk. (3)
Finance
(3.1)
Bank balances as at 02/10/2013: Barclays Bank plc – Current Account “ “ – High Interest Account
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£ 8,559.68 (cr) £ 5,203.46 (cr)
(3.2)
Cheques drawn as at 2nd October 2013 PAYEE Thirsk C/Care Assoc. P K F Littlejohn M H Walton H M Revenue & Customs S G Parkin
(3.3)
CHEQUE NO. 101356 357 358 359 360
£
NARRATIVE
38.25 PAYE service 120.00 Audit Fee 180.00 Sept. Salary 45.00 PAYE Sept. 630.00 Replac’t Cheque
Cash Transfer No transfer of funds was required this month.
(3.4)
Monies Received
The second half of the 2013/2014 precept was received from Selby district council for the sum of £5,647.50. The monies were credited to the Current Account during the month. (4)
Correspondence Received
Invoice and PAYE details received from Thirsk Community Care Association. Invoice value £38.25 covering the quarterly charge for PAYE services. Payment Approved. Remittance Advice received from SDC covering the second instalment of the annual precept. Amount received £5,647.50 E-mail received from S G Parkin advising the cheque sent in August had not been received or has been misplaced. Cheque value £630.00. Letter from the Burial Board advising of the precept charge per Band D properties for the year 2014/2015. Precept charge increased from £2.60 to £2.70. E-mail received from the Christmas Lights Committee requesting a copy of the parish council insurance. Action: Clerk. E-mail received from Councillor Lorriman providing details of an enquiry made with NYCC, Highways in respect of localised flooding in the village. E-mail received from a contractor, just Gardens, offering their services relating to grass cutting etc. Copy of the letter to be provided to Councillor Wright. The contractor may be invited to quote when the current contract expires. E-mail received from NYCC, Highways advising the parish council that no repairs are deemed necessary on Hillam Lane following the parish councils concerns over potholes that had been reported. Acknowledgement received from Nigel Adams, MP in respect of the inordinate delay from the Planning Inspectorate in giving a decision on the planning application and appeal submitted by Mr T Cannon. E-mail from NYCC, Highways advising that a 60m section of drainage appears to be missing in the top section of the village. Clerk to write to the Authority for an explanation of what is meant by top section and for the location to be defined. 2
E-mail received from SDC, Planning advising on the current position regarding the construction works at Shiraz, Betteras Hill Road. SDC – Notification o changes to the publication of advertisements for applications made under the Town and ~Country Planning Acts. Clerk asked to write informing the Authority that the correct publication for such advertisements is the Selby Times and not the Pontefract and Castleford Express. Action: Clerk. (5)
Correspondence Out
Letter to Nigel Adams, MP regarding the outstanding planning appeal submitted by Mr T Cannon. E-mail to S Booth requesting the broken handrail on the footbridge off Betteras Hill road is repaired. E-mail advising Mr S G Parkin that the missing cheque will be replaced following the October parish council meeting. Action: Clerk. E-mail to the SDC, Planning enforcement Officer advising of the materials being used in the construction of the structure at Shiraz, Betteras Hill Road. (6)
Planning Matters (6.1)
No Planning Applications were received in the month.
(6.2)
No Notices of Decision were received in the month:
(7)
Environment
(7.1)
Windfarms Updates will be reported when items of public interest are made available to the parish
council. (7.2)
Other Environmental Issues
(i) Councillor Sadler is to approach a local farmer if he will assist the parish council in removing the soil overspill near to Tom Lane in order to remove soil from the roadway, making the road wider at this point. Action: Councillor Wright. (ii) Councillor Collinson informed members the previously reported overgrown vegetation adjacent to the path from Betteras Hill Road to Monk Fryston has been cleared by, it is believed, the Footpaths Officer, NYCC. (iv) Councillor Collinson suggested that Hanover Housing who own and manage Manor Court be asked to make a financial contribution towards the grit supplied by the parish council. Clerk asked to write to the company and ask for financial assistance if the facility is to be continued. Councillor Robertson to provide the Clerk with a contact name and address of the organisation Action: Clerk. (v) Councillor Collinson said she would obtain the contact details for the Supervisor, Network Rail, Knottingley regarding the placing of a seat near to Hillam Gates for the use of residents. Action: Councillor Collinson. 3
(8)
Reports
(8.1)
Burial Committee
The Chairman, Councillor Collinson reported no meeting has been held. Next meeting scheduled for 10 November 2013. (8.2)
Community Association
Councillor Robertson provided a brief report together with a copy of the Community Association’s financial results to 31 March 2013. Volunteers are required for the South Milford and Monk Fryston Bonfires. (8.3)
CEF Meeting Councillor Lorriman was absent at the meeting, therefore, no report was available.
(9)
Any Other Business
(9.1) Councillor Wright suggested that application for financial assistance from eligible local clubs and societies be published in the next edition of Hillam News and all requests to be submitted to the parish council no later than February. Action: Councillor Wright. (9.2) The members asked for the Clerk to obtain a quotation from NYCC, Highways for the replacement of streetlights in the village. The replacement lights to be the same as those recently installed in the estates by NYCC. Action: Clerk. No other business was brought forward for discussion. The meeting closed at 9.00 pm. The next meeting of Hillam Parish Council to be held on Wednesday, 6 th November 2013 at 7:30pm prompt, at the Monk Fryston & Hillam Community Centre.
Signed……………………………………………………….. Chairman/Vice-Chairman Date:
6 th November 2013
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