Who to call for help If you have questions, first call your service unit Girl Scout cookie manager. Name ___________________________________________________ Home _______________________ Cell ________________________
Girl Scout Cookie Program 2015 Troop Manual
Girl Scout cookie helpline: 877.474.2249
Table of contents/calendar and dates
2
Contents
Page
February
Note to troop cookie managers
3
Cookie cupboards
29
Who to call
4
Order additional cookies online
30-31
Juliettes*New this year
5
Cookie cupboard locations
32-37
Gluten-free Toffee-tastic *New this year
38
December Credit Cards *New this year
6
National Girl Scout Cookie Day
39
Set up your card reader
7
Cookie booths
40
Have a parent meeting
8
Hot spot cookie booths
41-43
Where doe the money go?
9
Non-hot spot cookie booths
44-45
Girl Scout Cookies we sell
10
Cookie booth recorder app
46
Social media resources
11
March
Little Brownie Baker resources
12
Last chance booths
47
Big brown envelope
13-14
Transferring cookies
48-49
eBudde
15-17
Banking
50-51
Girl recognitions
52-53
January Operation: Cookie Drop
18-19
Troop recognitions
54-55
Attend a cookie college
20
Older girl recognitions
56
Initial order girl recognition
21
Placing your recognition order
57-58
Placing your initial order
22-24
Parent outstanding cookie accounts
59-60
Cookie delivery
25-26
Troop outstanding cookie accounts
61
Distributing cookies
27-28
Final reports
62
Visit the Showcase
63
Note to troop cookie managers Dear troop cookie manager: Welcome to the 2015 Girl Scout Cookie Program. This year’s theme is Something Amazing. Inside every package of Girl Scout cookies, you’ll find scrumptious treats-and so much more! You’ll find an amazing opportunity to help girls build skills and make memories that last a lifetime. And you’ll help girls discover what’s amazing inside of them. By participating in the Girl Scout Cookie Program, girls will learn five key skills that she will use throughout her life:
Goal setting Decision making Money management People skills Business ethics
Girls will implement these key skills by: Being a part of the largest girl-led business in the world Setting goals for themselves and with a group Managing money and practicing important math and budgeting skills Working with others and gaining people skills through interaction with the community Making decisions about things that count and putting their ideas into action Applying the Girl Scout Promise and Law to business ethics Seeing what a girl can do! Your guidance and support is instrumental in the success for your Girl Scouts. Thank you for your support. We are confident you will find the experience to be both enjoyable and rewarding. Good luck and have fun!
2015 Troop Manual
3
Who to call Who to call for help
If you have questions, first call your service unit Girl Scout cookie manager. It is a good idea to write their contact information on the front cover of this manual so you always have it.
4
Girl Scouts of Central Indiana product sales staff
Girl Scout cookie helpline at 877.474.2249
Your service unit has been assigned to a product sales manager. If you need assistance, please feel free to contact your product sales manager at any time during the program.
Girl Scout Cookie Program volunteers
Director of product sales
As you come upon a topic throughout this manual, there will be a list of volunteers you can reach after hours. Just check out the “Who to call” section. These volunteers are well versed and will be able to answer your Girl Scout Cookie Program questions.
Ellen Winking 317.924.6817 ewinking@girlscoutsindiana.org
Product sales managers Ashley Pasch Tai’Yanna Dorsey 317.924.6832 317.924.6815 apasch@girlscoutsindiana.org tdorsey@girlscoutsindiana.org LaNisha Clark Denise Rogerson 317.924.6853 317.924.6812 lclark@girlscoutsindiana.org drogerson@girlscoutsindiana.org
Juliettes Your role Contact your service unit cookie manager if you have a Juliette that would like to participate.
Did you know ... Juliettes can participate in the Girl Scout Cookie Program. Juliettes that sell as an individual do not qualify for troop average recognitions. Juliettes can participate in one of three ways: 1. She may sell with a troop. Her order and recognitions are processed through the troop. Any troop proceeds that are generated through her participation are retained by the troop. 2. A group of Juliettes within one service unit may sell cookies as a group. A registered Girl Scout adult must facilitate the sale with the group and coordinate with the service unit cookie manager. The group would use the service unit’s Juliette troop number or other number as assigned by the service unit. The troop proceeds are retained by the group to benefit Juliette Girl Scouts in the service unit. 3. If a service unit does not have a group of Juliettes that are selling, a Juliette may sell individually. Her order and recognitions would be processed through the service unit cookie manager (or other designated registered Girl Scout adult), using the service unit’s Juliette troop number. The troop proceeds are retained by the service unit to be used for Juliette assistance. Any Juliette within the service unit could ask for assistance for membership dues, program or camp fees, or uniform and insignia pieces.
Who to call Your service unit cookie manager Girl Scout cookie helpline 877.474.2249 2015 Troop Manual
5
Dec 31-Jan 10 • Credit cards Your role
Utilize the council’s credit card process to process credit card payments with your troop.
6
Did you know... Girl Scouts of Central Indiana is proud to partner with Main Source Bank to bring credit card readers to our troops. With these credit card readers: xx
Troops will get credit for their credit card transactions on their eBudde statement.
xx
The council will abscorb any credit card fees incurred by using the card reader.
xx
This is a great way for troops to reach their cookie program goals even faster by utilitizing technology.
xx
This is a great way for troops to reach their Girl Scout Cookie Program goals even faster by using technology.
xx
This information was shared with the troops in your service unit.
More information about credit cards and how to set up your card reader can be found on the next page.
Who to call If a troop needs help, they can call the Girl Scout cookie helpline 877.474.2249
Dec 31-Jan 10 • Set up your card reader Your role Set up your card reader for your troop before January 10.
Did you know ... Are you ready to take credit cards at your cookie booth! Start early getting set up to make sure your account is ready for cookie booths! Here’s how: xx
Pick up a credit card reader (one per troop) and instructions from your service unit cookie manager.
xx
Download the app and set up your account by following the instructions provided when you picked up your card reader. A copy of the instructions will be available on our cookie web page. There will also be a video available on our website for more detailed information.
xx
Decide which troop adults you would like to be able to use the credit card reader at your cookie booths and have them download the app. They can sign in on their own smart device by using the troop’s log in information and password.
xx
Credit card deposits will show up on your troop eBudde statement. You can check your credit card transactions through your troop’s account by following the directions given on your instruction sheet.
Important things to know:
Who to call Girl Scout cookie helpline 877.474.2249 2015 Troop Manual
xx
Start early! Do not wait until your first cookie booth weekend to down load the app and set up your account!
xx
Your troop is provided one credit card reader for free. The cost to replace a lost credit card reader is $30. If you would like an additional reader for your troop, you may purchase one for $30. Call the cookie hotline number to request additional readers.
xx
Credit card readers will become a part of your troop’s banking materials. Please pass them along as you would your troop’s checks or debit cards.
xx
Credit card readers are interchangeable from device to device. Your troop account and login information is how we will know which transactions belong to your troop.
7
Dec 31 - Jan 10 • Have a parent meeting Your role Teach girls and parents safety. Set goals as a troop and have girls set individual goals.
Did you know ... Goal setting should be done before girls start selling. Here are some topics to cover with your parents:
Teach girls and parents the five skills to success. Make it fun by doing cookie activities. Share your troop goal with parents. Have girls share their individual goals with their parents. Encourage parents to sign up and help at booths, picking up their initial order, etc.
xx
Ask parents to volunteer to help at cookie booths.
xx
Let your parents know you will have them sign a receipt every time they pick up cookies and/or turn in money.
xx
Give your parents the date you would like for them to turn their daughter’s initial order in to you.
xx
Talk to the parents about safety and making sure they know how to keep their daughter and the rest of the girls safe during the Girl Scout Cookie Program.
xx
Let parents know what your troop plans to do with the money they earn.
The Girl Scout Cookie Program begins January 10, 2015. No orders should be taken before this date. Let parents know which badges your troop will be earning. Use your Girl Guides to Girl Scouting to earn Girl Scout Cookie Program and financial literacy badges.
References Little Brownie Bakers website: littlebrownie.com Girl Scouts of Central Indiana website: girlscoutsindiana.org For safety tips, visit lmk.girlscouts.org (Let Me Know) The Girls’ Guide to Girl Scouting can be purchased at the showcase
8
Dec 31 - Jan 10 • Where does the money go? Your role Teach girls where the money goes.
Did you know ... Girl Scout cookies are $4 each. Troops get $.65 for every package sold. Girls can learn about and practice philanthropy by donating a portion of their troop proceeds to the council’s capital campaign.
References
$4 per package
Girl order card
$0.03 for program assistance grants
Little Brownie Bakers website: littlebrownie.com
$0.65 for troop proceeds *Troops can choose to donate 10 or 15 cents per package of their troop proceeds toward the capital campaign. Please see your capital campaign packet for more details.
Who to call Your volunteer area chair or Girl Scout cookie helpline 877.474.2249.
$0.84 for camping services $0.98 cost of Girl Scout cookies
New! 2015 Troop Manual
$1.50 for program services to troops 9
Dec 31 - Jan 10 • Girl Scout Cookies we sell Your role
10
Did you know ... There are two new cookies this year:
Use the order card to teach girls about the seven cookies we will sell and that each package costs $4 each.
•
Rah Rah Raisin
•
Gluten-free Toffee-tastic (only available at booth time)
Rah Rah Raisin cookies are made with whole grain oats, plump, juicy raisins and trendy Greek yogurt-flavored chunks.
Teach the girls about the Toffee-tastic gluten-free cookie that will be available in February and March while supplies last.
Toffee-tastic cookies are buttery cookies packed with golden toffee bits, bursting with flavor. We also sell Thin Mints, Samoas, Tagalongs, Trefoils, DoSiDos and Savannah Smiles.
References Girl order card Little Brownie Bakers website: littlebrownie.com
Who to call Girl Scout cookie helpline 877.474.2249.
New!
New!
Dec 31 - Jan 10 • Social media resources Your role
Help girls use social media to promote the Girl Scout Cookie Program.
Did you know... Technology is a great use of your resources if you’re snowed in and can’t go door-to-door.
Twitter and Instagram
For girls ages 13 and over
For girls ages 13 and over
Like us on Facebook to receive marketing ideas, up-to-date cookie information, and more!
Tag us and use these hashtags on Twitter to promote the Girl Scout Cookie Program
Tag us in your pictures of cookie booths and fun to promote the Girl Scout Cookie Program
@girlscoutsIN #GirlScoutCookies #cookieboss
Pinterest Little Brownie Bakers is on Pinterest! They have crafty marketing ideas and recipes to share with you and your girls.
Facebook.com/ GirlScoutsofCentralIndiana
2015 Troop Manual
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Dec 31 - Jan 10 • Little Brownie Baker Resources Your role
12
Did you know ...
Use the tools provided by Little Brownie Bakers to set goals, promote Girl Scout cookies, and to teach girls the five skills.
Little Brownie Bakers offers many resources to help your troop during the Girl Scout Cookie Program.
2014-2015 Volunteer Guide
Volunteer Guide
Samoas Bash
Incorporate the five skills for girls with these easy tips! Download your copy today.
References
January 10, 2015 at 2 p.m. EST.
Little Brownie Volunteer Blog
Little Brownie Bakers Website
The biggest Girl Scout cookie party ever! Visit littlebrowniebakers.com at this date and time to join in on the fun!
Stay in the loop with the Little Brownie Volunteer blog! Little Brownie will keep you up to speed with recipe ideas, activities, and more!
Visit littlebrowniebakers.com for interactive games, cookie receipts, clip art, and much more! Little Brownie has a world of resources right at your fingertips!
Little Brownie Bakers website: littlebrownie.com
Dec 31 - Jan 10 • Big Brown Envelope (BBE) Your role
Be sure all of the materials you need for your girls and troop are packed inside your Big Brown Envelope (BBE): xx
Troop Training Manual, two per troop xx Girl money envelope, one per girl xx Girl order card, one per girl xx Goal getter card, one per girl xx Receipt books, two per troop xx Deposit envelope with ten deposit slips - do not share deposit slips, one envelope per troop xx Final report envelope, one per troop xx Cookie cupboard access cards, two per troop xx T-shirt/concert ticket order form, one per troop xx National Girl Scout cookie day cards xx Credit card swipe, one per troop Distribute the appropriate materials to the girls and keep any forms you may need throughout the sale in a safe place. 2015 Troop Manual
Did you know... The Girl Scout Cookie Program begins January 10, 2015. No orders should be taken before this date. The Girl Order card has all of the recognitions listed on the back for girls to set individual goals.
Who to call
Contact your service unit cookie manager if anything is missing from your BBE.
2015 Girl Scout Cookie Program Big Brown Envelope (BBE) Troop number ________________________________________ Service unit name ______________________________________ Number of girls ________________________________________
No selling before the Girl Scout Cookie Program starts on January 10, 2015.
Money receipt - complete a receipt every time you exchange money with a parent.
Cookie receipt - Complete a receipt every time you exchange cookies with a parent.
Be sure to complete a receipt every time you check out cookies or take money from a parent. This protects you and the parent. When logging on to eBudde: Your login is: Your email address you gave to your service unit cookie manager Your password is: 9848@RahRah (You must change your password upon login) - Also, be sure to remember your login and password when you visit a cookie cupboard. They may ask you to check out your cookies using this information. Remember to bring your Cookie Cupboard Access Card to your nearest cookie cupboard location every time you would like to pick up additional cookies. Do not share this card with anyone unless you give them permission to pick up additional cookies for your troop. Your troop will be charged and responsible for any cookies picked up at a cupboard. Through the Girl Scout Cookie Program, girls learn: Goal Setting – The Girl Scout sets cookie sales goals and develops a plan to reach them. Decision Making – The Girl Scout helps decide how her team will spend their cookie money. Money Management – The Girl Scout takes cookie orders and handles customers’ money. People Skills – The Girl Scout learns to talk and listen to all kinds of people while selling cookies. Business Ethics – The Girl Scout is honest and responsible at every step of the cookie sale.
13
Dec 31 - Jan 10 • Items packed in Big Brown Envelope (BBE) Card reader (one per girl) Girl order card (one per girl) goaL getter order card
check when paid
raH-raH raisins
tHin Mints
saMoas
number of boxes ordered
amount due
phone / e-mail / address
$
total boxes
name (print)
price per box
do-si-dos
troop #
*We will deliver your donated cookies to:
tagaLongs
My goal: first name
trefoiLs®
Traditional shortbread cookies delicate-tasting shortbread that is delightfully simple and satisfying.
trefoiLs
Girl money envelope (one per girl)
Thank you for helping me reach my goal!
RSPO-1106186
approximately 28 cookies per 6 oz. box
saVannaH sMiLes
saVannaH sMiLes®
Crisp, zesty, lemon cookies these bite-sized, lemon-wedge cookies are dusted with powdered sugar and bursting with zesty lemon flavor. enjoy these delightful treats, remember where Girl scouting began … and smile. no Hydrogenated oils
cookie boxes donated*
Troop Girl Scout Cookie Manager Training Manual (two per troop)
approximately 36 cookies per 9 oz. box no Hydrogenated oils
approximately 20 cookies per 8 oz. box no Hydrogenated oils
Number of girls ________________________________________
saMoas®
Chewy and rich! crisp cookies coated in caramel, sprinkled with toasted coconut, and striped with dark chocolaty coating.
No selling before the Girl Scout Cookie Program starts on January 10, 2015.
raH-raH raisins™
Made with whole grain oats hearty oatmeal cookies with plump raisins and Greek yogurt-flavored chunks. approximately 14 cookies per 6 oz. box no Hydrogenated oils
tagaLongs®
Peanut butter patties crispy cookies layered with peanut butter and covered with a chocolaty coating. approximately 15 cookies per 6.5 oz. box
To enter, visit:
www.girlscoutsindiana.org/ gscookiesforayear
tHin Mints®
Thin and minty! crisp wafers covered in a chocolaty coating made with natural oil of peppermint. approximately 28 cookies per 9 oz. box
The GIRL SCOUT name and mark, and all associated trademarks and logotypes, including GIRL SCOUT COOKIES, THIN MINTS, TREFOILS, GIRL SCOUT COOKIE SALE, GIRL SCOUT COOKIE PROGRAM, and the Trefoil Design, are owned by Girl Scouts of the USA. Little Brownie Bakers is an official GSUSA licensee. Baked by authority of Girl Scouts of the USA. This product is distributed and marketed exclusively through Girl Scout members. Any resale or redistribution is unauthorized. SAMOAS, TAGALONGS, DO-SI-DOS and SAVANNAH SMILES are registered trademarks of Kellogg NA Co. RAH-RAH RAISINS is a trademark of Kellogg NA Co. , TM, © 2014-2015 KELLOGG NA CO.
FORM G-4
*No purchase necessary. Includes 52 packages of your choice ( 1 package per week). Entries must be received by March 6, 2015
National Girl Scout Cookie cards (one sheet per troop)
Receipt books (two per troop) T-shirt order form
5-digit troop number _____________________________________________________________ Service unit name ________________________________________________________________ Troop cookie manager name ______________________________________________________
2015 Cookie Cupboard Access Card
If my troop has qualified, I am enclosing the following money in my Final Report Envelope: *Additional troop T-shirt money (troop must qualify for the 150+ packages per girl selling to purchase additional adult shirts):
The bearer of this Cookie Cupboard Access Card has permission to pick up additional Girl Scout cookies for 5-digits Troop # _____________________________
__________________
(Number of shirts)
Front
$15/shirt =
$__________________
5-digit troop number _____________________________________________________________ Service unit name ________________________________________________________________ Troop cookie manager name ______________________________________________________ If my troop has qualified, I am enclosing the following money in my Final Report Envelope:
Instructions: Bring this card with you to your nearest cookie cupboard location EVERY time your troop would like to pick up additional cookies. If a card is not shown at the time of pick-up, cookies may not be distributed to your troop. Remember to call in and reserve your order before visiting a cookie cupboard location or place your order online if available at your nearest cupboard location. Do not share this card with anyone unless you give them permission to pick up additional cookies for your troop. Your troop will be charged and responsible for any cookies picked up at a cupboard.
Cookie access card (two per troop)
__________________
(Number of tickets)
x $ ________ /ticket = (Check your eBudde blast for price)
$__________________
(Total money enclosed)
*If money is not enclosed for additional tickets/T-shirts, they will not be ordered. Check and/or money order only—no cash! Additional money enclosed (that is not for t-shirts or concert tickets.)
Cookie receipt - Complete a receipt every time you exchange cookies with a parent.
When logging on to eBudde: Your login is: Your email address you gave to your service unit cookie manager Your password is: 9848@RahRah (You must change your password upon login) - Also, be sure to remember your login and password when you visit a cookie cupboard. They may ask you to check out your cookies using this information.
Service unit name ________________________________ 5-digit troop number _______________________ Summary Fill in the following information – Refer to your troop sales report for these numbers. This is a double-check for you to ensure you have been billed correctly. Report in package amount only. Total number of packages your troop sold from your eBudde sales report
______________________(A)
Total money due @ $4 per package (A x $4)
______________________(B)
Total troop share @ $.65 per package (A x $.65)
______________________(C)
Total money due to council @ $3.35 per package (B-C)
______________________(D)
Total money owed from parent OCAs
______________________(E) No. of packages ____ x$.10 ______________________(F) ______________________
Through the Girl Scout Cookie Program, girls learn: Goal Setting – The Girl Scout sets cookie sales goals and develops a plan to reach them. Decision Making – The Girl Scout helps decide how her team will spend their cookie money. Money Management – The Girl Scout takes cookie orders and handles customers’ money. People Skills – The Girl Scout learns to talk and listen to all kinds of people while selling cookies. Business Ethics – The Girl Scout is honest and responsible at every step of the cookie sale.
(This should match your eBudde sales report)
*Additional concert tickets: Troop must qualify for the 225+ packages per girl selling to purchase additional tickets, maximum 10 additional tickets.
2015 Cookie Cupboard Access Card Instructions
Troop cookie manager name _________________________________________________________________
Total money owed to council (D-E +F/G)
Money receipt - complete a receipt every time you exchange money with a parent.
Be sure to complete a receipt every time you check out cookies or take money from a parent. This protects you and the parent.
Remember to bring your Cookie Cupboard Access Card to your nearest cookie cupboard location every time you would like to pick up additional cookies. Do not share this card with anyone unless you give them permission to pick up additional cookies for your troop. Your troop will be charged and responsible for any cookies picked up at a cupboard.
No. of packages ____ x$.15 ______________________(G)
(Total money enclosed)
Concert order form
Back
totaL
Girl Goal Getter order card (one per girl)
Troop donation to Capital Campaign (optional)
Please complete this form and turn it in to your service unit cookie manager with your Final Report Envelope by Wednesday, March 18, 2015.
in_______________________________ service unit. Signed - troop cookie manager
x
®
All products contain wheat and soy. All products except Thin Mints contain milk ingredients. Do-si-dos and Tagalongs contain peanuts. Samoas contain coconut. Savannah Smiles may contain tree nuts. See Nutrition Information for Total Fat and Saturated Fat content in Thin Mints, Samoas and Tagalongs. Refer to your cookie box for the most current cookie information. To learn more, visit www.littlebrownie.com.
2015 Troop Final Report Envelope
Please complete this form and turn it in to your service unit cookie manager with your Final Report Envelope by Wednesday, March 18, 2015.
Card is not valid unless complete.
Troop number ________________________________________ Service unit name ______________________________________
do-si-dos®
Peanut butter sandwich cookies crunchy oatmeal sandwich cookies with creamy peanut butter filling. no artificial color or flavor.
approximately 15 cookies per 7.5 oz. box
Win Girl Scout Cookies for a Year!*
2015 Girl Scout Cookie Program Big Brown Envelope (BBE)
=
All money balances and matches your eBudde sales report?
______ Yes
______ No
If no, please explain and enclose Outstanding Cookie Account form(s), along with proper documentation. ______________________________________________________________________________________ ______________________________________________________________________________________ Service unit cookie manager notes. ______________________________________________________________________________________ ______________________________________________________________________________________ Do not enclose cash in this envelope. GSCI will not be responsible for any cash enclosed in this envelope. Please ensure that the following items are enclosed in this envelope. _____ Outstanding Cookie Account Form(s) and documentation (if applicable) _____ Bank Deposit Slips with Validated Bank Receipts _____ Troop transfer receipts _____ Additional T-shirt/Concert order form(s) (if applicable) _____ Credit card swipe device _____ Checks and/or money orders for additional adult T-shirts/Concert (if applicable) – no cash please (If check is not enclosed for additional adult shirts/Concert tickets, they will not be ordered. Shirts are $12 each and tickets are $ _____ each.) Check eBudde blast for price of concert tickets. Return completed Final Report Envelope to your service unit cookie manager by March 18.
$__________________
This money is for ___________________________________________________________________
T-shirt/Mystery event order form (one per troop)
Final report envelope (one per troop)
Big Brown Envelope (one per troop)
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Dec 31 - Jan 10• Setting up eBudde Your role
Logging into eBudde the first time
Log into eBudde and set up your troop.
Visit girlscoutsindiana.org. Click on eBudde link on the cookie section of the website. Enter the email address that you gave to your service unit cookie manager. •
Enter your temporary password: 9848@RahRah, then click “Log on.”
•
Change your password to a personalized password, enter your contact information, click “Submit.” (Don’t forget to write down your new password.)
Note: Approve eBudde as an authorized sender to your email inbox. Emails from eBudde may go into your spam or junk folders.
My login information for eBudde is: Input your email address
Login: ______________________________ hint: your email address Password: ___________________________
Use the temporary password: 9848@RahRah
2015 Troop Manual
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Dec 31 - Jan 10 • Setting up eBudde Your role: In order to use the eBudde system, you will need to set it up with: •
Your contact information
•
Age level
•
Troop goal
References You can find a link to eBudde at girlscoutsindiana.org under the Girl Scout Cookie Program section
Input your personal contact information here.
16
Update your age level and enter your troop goal here.
The names of your participating girls will be located here.
Dec 31 - Jan 10 • Setting up eBudde Setting up eBudde Contacts tab
This tab contains the contact information that you entered when you signed in to eBudde. Make sure the information on this tab is correct. If any information is not correct, click “Edit” and change the information. Click “Submit” when you are finished.
Settings tab
The number of girls selling and registered will automatically populate as girls are added to the system and/or have cookies attached to them. Edit troop’s goal packages - this entry is only to help you track your troop’s goals. Edit age level that fits the majority of girls in your troop. If you have a Girl Scout Cadette, Senior, or Ambassador troop who is electing to take the additional $.05 per package instead of girl rewards, check “Receives Proceeds” box. Checking this box will assure that the troop proceeds on your sales report tab calculates correctly and will take away the option to order individual girl rewards. You will still be able to order initial order incentives, patches, and troop goal rewards. No other troop should check this box. Girl Scout Daisies, Brownies and Juniors do not qualify for this option.
Girls tab
The registered girls in your troop will automatically be updated in eBudde. If a girl is missing, contact the cookie helpline at 877.474.2249. Enter each girl’s package goal if you would like to track girl goal progress. Enter each girl’s T-shirt size. This will calculate the T-shirts to automatically be ordered if your troop qualifies for the troop T-shirt reward. Click update to accept and save all changes.
2015 Troop Manual
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Jan 10 - March 16 • Operation: Cookie Drop Your role
Promote Operation: Cookie Drop to your girls.
Have the girls turn in money as they take orders for Operation: Cookie Drop. Deposit $3.35 into the council account and deposit $.65 into your troop account. Place all Operation: Cookie Drop orders in the eBudde system.
to Thank you mpanies. Planes Co
They donate their time and services to deliver our Girl Scout Cookies for our Operation: Cookie Drop program.
Did you know ... Girls can take orders beginning January 10 and take orders for Operation: Cookie Drop through March 16. Girl Scout cookies will be donated to local active and retired military and other military related institutions. Last year, more than 6,200 cases were delivered to Stout Field, Camp Atterbury, more than 60 National Guard armories, as well as the Army, Marines and Air Force. We also delivered cookies, serving at the VA Hospital in Indianapolis, VA home in Lafayette, VA clinic in Muncie, Connection Pointe Christian Church and their care package program, the USO, the USS Indianapolis survivors reunion, and many more well deserving organizations and events. Girls get credit for every Operation: Cookie Drop package sold toward their girl recognitions.
18
Jan 10 - March 16 • Operation: Cookie Drop Your role
Use resources to promote Operation: Cookie Drop to customers.
Did you know ... There are several ways your troop can promote Operation: Cookie Drop. •
You can create Operation: Cookie Drop donation cans to use at your booths by downloading templates from the Girl Scouts of Central Indiana website, girlscoutsindiana.org.
•
Purchase items in the Showcase: 1. Operation: Cookie Drop T-shirts are a great marketing tool for girls to wear at booths and door-to-door selling! 2. Operation: Cookie Drop booth stand can be used as a prop at your cookie booth.
References
Girl Scouts of Central Indiana website: girlscoutsindiana.org Purchase Operation: Cookie Drop promotional items at your local showcase
•
Have girls create their own sign to use at your cookie booth.
hile On sale, w st! supplies la
2015 Troop Manual
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Jan 16-23 • Attend a Cookie College Your role Attend a Cookie College program with your troop Sign your girls up using the Activity Finder.
20
Did you know ... Any troop that attends a Cookie College will receive first dibs on a hot spot booth! Information for your choice of a hot spot location will be collected the day of the event. Any girl who attends a Cookie College will learn about the 5 skills and earn the Girl Scout cookie activity pin. There will be several Cookie College locations available around the council Jan 15-22. Your troop can sign up for Cookie College through the program activity finder.
References eCouncil website: www.girlscoutsindiana.org/activities
Who to call Theresa Sutton for signup assistance at tsutton@girlscoutsindiana.org or 317.924.6827 Girl Scout cookie helpline at 877.474.2249
Cookie College 101 and 201 Girls who attend cookie college will be well ontheir way to developing five key skills that are gained from participating in the Girl Scout Cookie Program! Through fun activities girls will learn goal setting, decision making, money management, people skills, and business ethics; plus they will be more prepared to participate in the Girl Scout Cookie Program! Each troop that has a girl in attendance and an adult participate in the adult learning session (offered in conjunction with each cookie college) will get first chance at a cookie booth hot spot location. Note: this hot spot is included as one of the troop’s first two spots in the initial booth sign up period. It is not an additional booth. Dates: Jan 15-22 Locations: Check our website on October 1 for locations, dates and times!
Jan 23 • Initial order girl recognition Your role Promote the initial order recognitions to the girls in your troop. Order the recognitions in eBudde.
Did you know ... Girls who sell 175+ packages on their initial order will receive a Samoa cookie winter cap Initial order girl recognitions are picked up at delivery.
sell o h w s l r i G kages c a p + 5 17 rder o l a i t i n i r on thei a cookie o m a S a t will ge p! winter ca
2015 Troop Manual
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Jan 23 • Placing your initial order Your role: Place your troop’s initial order in eBudde no later than January 23 at 9 p.m.
Place your initial order here.
22
Choose your delivery site and time here.
Submit your initial recognition order here for girls who qualified.
Before picking up your Girl Scout cookies, be sure to print your delivery confirmation and take it with you to your delivery site.
References
eBudde website: ebudde.littlebrownie.com
Who to call During office hours, contact the Girl Scout cookie helpline at 877.474.2249. For help with eBudde after hours, until 9 p.m., contact a computer support volunteer: Delivery problems after hours: contact Linda Brady at ldbrady@sbcglobal.net or 317.847.9953
Name Abbie Wehr Nancy Bellinger Gayle Emery Ginger Naylor
Phone number 765.565.6428 317.375.0711 317.498.3995 317.895.0319
Jan 23 • Placing your initial order Placing your troop’s initial order in eBudde eBudde is used to place your initial Girl Scout cookie order.
Initial order tab Click girl’s name; go to bottom of screen. Use TAB key to enter your girl’s total Girl Scout cookie order in packages by variety in the empty squares (enter Operation: Cookie Drop cookies sold in the “Drop” column). When one girl’s order is completed, press enter or click the blue “OK” button to the right of the order line. Repeat above for each selling girl. The “Other” line is optional and you do not need to use it. Only use the “Booth” line if you would like to order booth cookies now. You may pick up booth cookies at a later time. When you are finished placing the girls’ orders, click “Save.” Review the total case order at the bottom; if correct click “Submit” order. If you accidentally submit an incomplete order, you may contact your service unit cookie manager and ask him/her before January 23 to unsubmit your order so you can complete it. If changes need to be made after this date, you must contact your service unit cookie manager or the cookie helpline at 877.474.2249. If using booths, the surplus line may be confusing. Just double check that the correct numbers of cases are being ordered. xx xx xx
Packages in order = total number of packages your girls’ have sold. Cases in order = total number of cases your troop will pick up at delivery (total of the girls’ orders, rounded up to the nearest case). Surplus = packages not reserved for a girl or a booth.
Print a copy for your records. 2015 Troop Manual
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Jan 23 • Placing your initial order
24
Placing your troop’s initial order in eBudde continued Delivery tab - you must select a delivery location and time with your order! Click who is picking up your Girl Scout cookies (someone from your troop or someone from another troop). Click yes or no to let the system know if you will be picking up for more than one troop – if yes, enter the 5-digit troop number for whom you will be picking up. Both troops should follow the instructions on the initial order tab before doing this step. Choose your delivery site – this is the location where you will go to pick up your Girl Scout cookies. Click on available delivery time. Submit information. Write down the delivery location, date and time you have selected. This is where & when you will pick up your Girl Scout cookies! On or after January 27, you will be able to print your delivery confirmation. To print confirmation click view confirmation and then click print. Print confirmation and bring with you to your delivery site, and mark this day and time down in calendars. You will need to arrive on time to pick up your Girl Scout cookies!
Initial order girl recognitions Click on your incentives tab. Click on initial order incentive. Review the girl reward order.
At this time you will only need to submit your initial girl recognitions order. Final recognition orders will be submitted in March. Congratulations, you have now completed your troop’s initial Girl Scout cookie order!
Jan 29-Feb 4 • Cookie delivery Your role
Did you know ...
Print a delivery confirmation page from eBudde and bring it with you to delivery.
Girl Scout delivery takes place January 29 - February 4.
Pick up your troop’s cookies at the delivery location and time you chose in eBudde.
Girl Scout cookies can not be returned or exchanged once they are picked up. You are responsible for paying for all cookies signed out.
Be certain to count your Girl Scout cookies. You are responsible for the number of cases for which you sign. You will not be able to make changes to your order later. You must pick up only the number of cases on your initial order. Additional cases, if needed, can be picked up at a cookie cupboard beginning February 5.
References eBudde website: ebudde.littlebrownie.com
2015 Troop Manual
Vehicle loading suggestions can be found on your delivery confirmation sheet you can print from eBudde.
If your vehicle is being loaded too quickly and/or you are having a problem counting, you can ask the delivery crew to slow down and start over if necessary. There is no need for you to load your own cookies – Planes United will load them for you! All you have to do is count! Dress for the weather – you will be asked to stand outside of your vehicle and count as the cookies are being loaded. Be sure to arrive at your delivery time. If you are unable to keep your time and arrive at a time not designated to your troop, this could possibly cause a backup at the delivery location. For your safety, we recommend the use of heavy cardboard or plywood as a divider between the driver and the cases of cookies.
Girl Scout cookies can not be returned or exchanged once they are picked up. You are responsible for paying for all cookies signed out.
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Jan 29-Feb 5 • Cookie delivery
26
Girl Scout cookie delivery locations Your troop may choose to pick up your initial order at any Girl Scout cookie delivery location. Please refer to eBudde for specific delivery times and locations. County
Town
Date
County
Town
Date
Bartholomew
Columbus
January 30
Marion
January 29 and January 31
Boone
Lebanon
January 29
Indianapolis North (Castleton)
Decatur
Greensburg
February 4
Marion
Indianapolis East
January 29 and January 31
Delaware
Muncie
February 1
Marion
Indianapolis West
January 29 and January 31
Fayette
Connersville
February 3
Monroe
Bloomington
February 2
Fountain
Covington
January 30
Morgan
Martinsville
February 1
Franklin
Brookville
February 3
Parke
Rockville
February 4
Grant
Gas City
February 2
Putnam
Greencastle
February 4
Greene
Linton
February 1
Randolph
Winchester
February 2
Hamilton
Noblesville
January 29 and January 31
Ripley
Osgood
January 30
Henry
New Castle
February 4
Sullivan
Sullivan
February 1
Howard
Kokomo
January 30
Tippecanoe
West Lafayette
January 30
Johnson
Indianapolis South (Greenwood)
January 29 and January 31
Tippecanoe
Lafayette
January 31
Lawrence
Bedford
February 2
Vigo
Terre Haute
February 3
Madison
Anderson
February 2
Wayne
Richmond
February 4
White
Monticello
January 30
Beginning Jan 29 • Distributing cookies—always use receipts Your role Protect yourself! xxFill out a money/cookie receipt for every box of cookies/money received. xxReceipt every box of cookies! Include varieties, how many of each, to whom, troop number, date, signature of adult accepting and signature of person giving cookies.
Did you know ... Parents are responsible for all Girl Scout cookies and money they receive. Please have the parent sign receipts, not the girl. Use a receipt every time you exchange Girl Scout cookies and/or money
xxBoth parties should count the cookies together and sign the receipt. When receiving money, count all money before parent leaves premises. You sign in the received by area. Have the parent sign in the received from area. Give parents one copy of the receipt. You retain a copy of the receipt for your records.
Money receipt
Keep copies of all receipts. Keep track of Girl Scout cookies and money in eBudde.
References eBudde website: ebudde.littlebrownie.com 2015 Troop Manual
Cookie receipt Receipt book Use for both distributing Girl Scout cookies and collecting money
27
Beginning Jan 29 • eBudde instructions • Distributing cookies
28
Keeping track of Girl Scout cookies and money in eBudde Girl orders tab This tab should be updated throughout the sale. It is important to keep this tab up-to-date so girls will receive credit for their rewards. To update a girl order:
Update girl orders here.
xx
Click on a girl’s name and click “Add Trans” above their names.
xx
Enter a comment if needed. (Example: “Booth Cookies,” “Payment,” or “Additional Pick-up.”)
xx
Enter her total additional packages sold for Operation: Cookie Drop under the “Drop” column. Enter the total number of other cookies sold under any cookie variety.
xx
Click the blue “Ok” button to the right of the order line.
xx
If you would like to log a payment, click on the girl’s name and click “Add Payment.” Follow the same steps as above.
Complete these steps for each girl. Click “Save” to save your information. (It is best to save frequently to avoid losing updated info!)
Who to call During office hours, contact the Girl Scout cookie helpline at 877.474.2249. For help with eBudde after hours, until 9 p.m., contact a computer support volunteer.
Name Ginger Naylor Abbie Wehr Nancy Bellinger Gayle Emery
Phone number 317.895.0319 765.565.6428 317.375.0711 317.498.3995
Beginning Feb 4 • Cookie cupboards for additional cookies Your role
You must have the troop’s access card when picking up Girl Scout cookies. Access cards were inside your big brown envelope (BBE). Be cautious about sharing your access card as this enables someone to charge Girl Scout cookies to your troop.
Did you know ... Additional cookies are available for pick up at any cookie cupboard. Single packages will be available when the cupboards open. Damaged packages/cases will be replaced with like variety only. Most of our cupboards are run by volunteers. Thank them for their time and for making Girl Scout cookies accessible for your troop. Bring your access card with you every time you pick up cookies.
Be sure that your access card is filled out completely. Copies of access cards will not be accepted.
Cookies may not be returned or exchanged.
Call in advance to place your troop order and confirm that your order is available.
You may call in your order or place it online (see next page for placing your order online.)
References
Girl Scouts of Central Indiana website: girlscoutsindiana.org
Girls can continue to take orders until March 16. Allow 24 hours for pick-up after placing your order.
Count your Girl Scout cookies when you pick them up. You are responsible for all cases for which you sign. You may not return or exchange cookies once you check them out. Be sure all of this information is completed before visiting a cookie cupboard location.
2015 Cookie Cupboard Access Card The bearer of this Cookie Cupboard Access Card has permission to pick up additional Girl Scout cookies for 5-digits Troop # _____________________________ in_______________________________ service unit. Signed - troop cookie manager Card is not valid unless complete.
Access card front 2015 Troop Manual
2015 Cookie Cupboard Access Card Instructions Instructions: Bring this card with you to your nearest cookie cupboard location EVERY time your troop would like to pick up additional cookies. If a card is not shown at the time of pick-up, cookies may not be distributed to your troop. Remember to call in and reserve your order before visiting a cookie cupboard location or place your order online if available at your nearest cupboard location. Do not share this card with anyone unless you give them permission to pick up additional cookies for your troop. Your troop will be charged and responsible for any cookies picked up at a cupboard.
Access card back 29
Beginning Feb 4 • Order additional cookies online Your role
30
Did you know ...
Use the eBudde system to place your cupboard order.
You will need to have access to eBudde on your computer. Some cupboards have the ability to take your cookie order online. Cupboards that have the capability to take your order online are highlighted in yellow. You can still call in your order if you don’t want to place it online. Allow 24 hours before picking up your order. Anyone who picks up cookies for your troop will need to have eBudde access in order to use this function.
References eBudde website: ebudde.littlebrownie.com
Who to call
During office hours, contact the Girl Scout cookie helpline at 877.474.2249. For help with eBudde after hours, until 9 p.m., contact a computer support volunteer.
Name Ginger Naylor Abbie Wehr Nancy Bellinger Gayle Emery
Phone number 317.895.0319 765.565.6428 317.375.0711 317.498.3995
Place your cupboard order here.
Beginning Feb 4 • eBudde instructions • Order additional cookies online Place your cupboard order online Transaction tab Click the transactions tab. Click “Add a Transaction.” A box will pop up for you to place your cupboard order. Be sure to complete the following fields: xx
Pick-up: Enter the date and time you would like to pick up your cookies. Be sure the cupboard is open during the time you select.
xx
2nd party: Use the drop down menu to select cupboard.
xx
Next to cupboard, use the drop down menu to select the cupboard you would like to pick your cookies up at. Be sure to check the county and volunteer name match the location you want to go to.
xx
Enter the quantity of cookies you want to pick up.
xx
Click the “Okay” button. The box will disappear.
xx
Click the “Save” button. This must be done in order for your order to be submitted to the cupboard.
xx
Allow 24 hours before picking up your order.
2015 Troop Manual
31
Beginning Feb 4 • Cookie cupboards
32
February 4 - March 16 The following Girl Scout cookie cupboard locations have been confirmed. For directions to each of the cookie cupboard locations, please visit mapquest.com.
“Best way to contact” key: Call
Text
County Location Bartholomew 2018 Parkside Dr Columbus, IN 47203
Phone Donel Hovis 812.418.0723 dahovis@comcast.net
Bartholomew Girl Scout Service Center at Columbus 1300 Hutchins Ave Columbus, IN 47201 Blackford 6 McCree Court Hartford City, IN 47348
Showcase Manager 317.924.6001 or 877.474.2248 x6001
Hours of operation Mon-Wed: Closed Thurs: 6-9 p.m. Fri: 6-8:30 p.m. Sat: 2-5 p.m. Sun: by appointment Sun and Mon: closed Tue-Fri: noon-5 p.m. Sat: 9 a.m.-noon
Landmarks/major crossroads East of Central Ave on Parkside Dr
Lorna and James Manley 765.499.0712
Mon-Wed: 3:30-5 p.m. Thurs-Sun: by appointment
Carroll
1349 E State Rd 18, Flora, IN 46929
Nancy Forbes 765.202.4658 (cell) 574.967.4658 (home) nforbes328@embarqmail.com
Across from Maple Lawn Cemetary
Clay
511 Locust Dr Brazil, IN 47834
Carolyn and Larry Robison 812.442.7541 or 812.878.5669 carolynrobison@hotmail.com
Mon-Wed: by appointment Thurs: 6-10 p.m. Fri: 4-6 p.m. Sat: 5-10 p.m. Sun: 1-5 p.m. Mon, Wed-Sat: 9 a.m.-5 p.m. Tues: noon-6 p.m. Sun: 1-5 p.m.
Delaware
Girl Scout Service Center at Daleville 13555 W CR 550 S Daleville, IN 47334
Kathy Kirklin 317.924.6881 or 877.474.2248 x6881 kkirklin@girlscoutsindiana.org
Mon-Fri: 10 a.m.-5 p.m. Sat: 9 a.m.-noon Sun: closed
One mile east of I-69/Next to Daleville Library on SR 67
Corner of 13th and Hutchins
Beginning Feb 4 • Cookie cupboards Fayette
3284 West Williams Rd Connersville, IN 47331
Deanna Sargent 765.827.6242 dnsargent81@gmail.com
Mon, Thurs-Sat: 10 a.m.-2 p.m. Tues, Wed and Sun:closed
Fountain
305 East Jackson St Attica, IN 47918
Beverly and Dewey Childress 765.762.2566 (home) 765.585.0649 (cell) doublegg60@yahoo.com
Franklin
152 E 1st St Brookville, IN 47012
Bobbi and Jeremy Roberts 765.338.8749 rokrober@iue.edu
Grant
Girl Scout Cabin 222 Spencer Ave Marion, IN 46952
Tami Osborn 765.620.5835 (cell) 765.922.4434 (home) tamijill45@swayzee.com
Mon: closed Tues: 10 a.m.-2 p.m. Wed: 1-3 p.m. and 6-8 p.m. Thurs: 1-4 p.m. Fri: 8 a.m.-noon Sat: noon-4 p.m. Sun: by appointment only (only afternoon available) Mon, Tues, Sun: closed Wed: 4-7 p.m. Thurs: 3-7 p.m. Fri: 10 a.m.-4 p.m. Sat: 9 a.m.-1 p.m. Mon and Fri: 4-7 p.m. Wed: 9 a.m.-noon Sat: 9 am-noon Tues, Thurs and Sun:closed
Greene
13674 W Steele St Linton, IN 47441
Charlene Lee 812.227.0469 charleegirlscout@yahoo.com
Hamilton
Smokey Row Clubhouse 4255 E Smokey Row Rd Carmel, IN 46033
Kim Blackburn Shelley Naum 317.409.6004 317.442.1185 Carolyn Neubauer 317.987.7731
2015 Troop Manual
Mon and Wed: closed Tues: 4-8 p.m. Thurs: 10 a.m.-1 p.m. and 4-8 p.m. Fri: 10 a.m.-1 p.m. and 6-8 p.m. Sat: 9 a.m.-noon Sun: 2-4 p.m. Mon and Fri: 5-7 p.m. Tues, Wed and Sun: closed Thurs: 10 a.m.-2 p.m. Sat: 9 a.m.-1 p.m.
Turn south on CR 350. Continue to “T” in the road. Turn left on West Williams. First paved drive on the left. Large pole barn on right side of drive Just west of Central Madison Bank at intersection of 28-41-55. White house with green trim on the south side of the highway
From US 52, house is the green house after the second set of storage units. Parking is located in rear of house By Mississinewwa River Walkway (close to downtown)
Country Community of Vicksburg
Corner of Smokey Row Rd (136th Street) and Ironwood
33
Beginning Feb 4 • Cookie cupboards Hamilton
18948 Bladed Mills Drive Noblesville IN 46062
Rob Hart 317.658.6285 hc_cookiecupboard@yahoo.com
Hamilton
Randall Dentistry 9931 Eller Rd Fishers, IN 46038
Christy Bickley 317.373.3110 Nancy Knapp 317.842.8399 Kathy Smith 317.727.5592 fisherscookiecupboard@gmail.com
Hancock
St. Michael’s School 515 North Jefferson Blvd Greenfield, IN 46140
Hendricks
34
Mon: closed Tues-Fri: 6:30-8:30 p.m. Sat: 8:30 a.m.-3 p.m. Sun: 11 a.m.-2 p.m. Mon, Wed and Sun: closed Tues: 4-7 p.m. Thurs: 2-6 p.m. Fri: 5-8:30 p.m. Sat: 9:30 a.m. to 1:30 p.m.
Mill Grove Subdivision - located at the corner of SR 38 between Little Chicago Rd and Mill Creek
Maura Hutchinson 317.498.3288 (cell) or 317.467.0323 (home) dhutch@sbcglobal.net
Mon-Sun: by appointment
Off Madison between 7th and Jefferson Blvd. Storage unit will be located in parking lot
6217 Brookshire Dr Pittsboro, IN 46167
Deborah Veyette 317.696.3341 ddyan96@hotmail.com
Sun-Wed: closed Thurs and Fri: noon-8 p.m. Sat: 8 a.m.-1 p.m. Other hours available by appointment
One mile west of Northfield Dr on 136. Cambridge place neighborhood
Hendricks
2581 N CR 525 W North Salem, IN 46165
Melissa Mikesell 765.730.2993 Amanda Shipman 317.403.8849 mmikesell52@sbcglobal.net
Sun-Wed: by appointment Thurs and Fri: 3-8 p.m. Sat: 7 a.m.-noon
Between 200 N and 350 N on 525 W. Second house on the east side from 200 N
Henry
510 E Silver St Knightstown, IN 46148
Barb Mofield 317.442.2620 bmofield@centurylink.net Dana Jones 765.571.1929
Mon-Wed: by appointment Thurs: 10 a.m.-6 p.m. Fri: noon-5 p.m. Sat: 1-5 p.m. Sun: 3-7 p.m. Other hours available by appointment
1 block south of Knightstown Intermediate School
Allisonville Rd and Eller Rd - in garage of Randall Dentistry
Beginning Feb 4 • Cookie cupboards Howard
Girl Scout Service Center at Kokomo 815 W Superior St Kokomo, IN 46901
Anne Schmidt 855.GSCIN,4U ext 6000 aschmidt@girlscoutsindiana.org
Mon and Sun: closed Tues-Fri: noon-5 p.m. Sat: 9 a.m.-noon
Located in Foster Park next to senior center on Superior Stwest from Washington St
Howard
2320 N Delphos St Kokomo, IN 46901
Renee Meyer and Fred Jarrett 765.434.2383
Mon and Sun: closed Tues, Thurs and Sat: 9 a.m.-2 p.m. Wed and Fri: noon to 4 p.m.
N Gano and N Delphos
Johnson
1430 Dowell St Greenwood, IN 46143
Danielle and Daniel Huff 317.605.7109 dannielleRog1980@yahoo.com
Mon, Wed-Fri: 7-10 p.m. Tues: closed Sat: 9 a.m.-5 p.m.
Between Indi Coso and the quarry on Siebolt Quarry Rd
Lawrence
166 Maple Run Estates Blvd Springville, IN 47462
Cheryl Biel 757.408.4127 bielmctas@yahoo.com
Mon-Sun: 8 a.m.-7 p.m. by appointment
Between Indi Coso and the quarry on Siebolt Quarry Rd
Madison
612 Garden Ct Anderson, IN 46011
Carolyn Parker 765.643.9837 Angela Dailey 765.617.3569
Near Edgewood School. First Street west of school
Marion downtown Indianapolis
3043 N Pennsylvania St Indianapolis, IN 46205
Tammy Senn 317.694.6828
Mon and Wed: closed Tues, Thurs and Fri: 9 a.m.-noon and 2:30-4 p.m. Sat: 9 a.m.-2 p.m. Sun: 1-4 p.m. Other hours available by appointment By appointment - schedule varies daily
Marion - East Indianapolis
3168 Cherry Lake Rd Indianapolis, IN 46235
Laura and Chuck Hagerman 317.258.1761 eastsidecupboard@gmail.com
30th and German Church
Marion - NE Indianapolis
6284 Mercyside Ct Indianapolis, IN 46236
Dawn and Johnny Guest 317.840.0884 dguest00@comcast.net
Mon and Tues: closed Wed-Fri: 6-9 p.m. Sat: 10 a.m.-2 p.m. Sun: 2-4 p.m. Other hours available by appointment Mon and Wed: 9 a.m.-6 p.m. Tues and Sun: by appointment Thurs: by appointment Fri: 3-9 p.m. Sat: 8 a.m.-noon
2015 Troop Manual
30th and Pennsylvania St Two blocks west of the Children’s Museum
63rd and Sunnyside, part of Kensington Farms
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Beginning Feb 4 • Cookie cupboards
36
Marion - NW Indianapolis
5122 Bird Branch Dr Indianapolis, IN 46268
Debbie and Gordon Thompson 317.492.9977 (home) 317.441.5390 (cell) pikecookiecupboard@yahoo.com
Mon and Tues: closed Wed-Fri: 8 a.m.-11 a.m. and 5-8 p.m. Sat and Sun: 3-8 p.m. Other hours available by appointment
Marion - SE Indianapolis
6730 E Edgewood Ave Indianapolis, IN 46237
Peggy and Brent Eskridge 317.786.0678 (home) 317.201.8254 (cell) secookiecupboard@att.net
Mon-Wed: 9-11 a.m. and 5-7 p.m. Thurs and Sun: closed Fri: 9-11 a.m. and 9-10 p.m. Saturday: 8-9 a.m. and 9-10 p.m. Other hours available by appointment Mon-Fri: 9 a.m.-5 p.m. Sat: 9 a.m.-noon Sun: closed
Located in the Brookstone subdivision near 62nd and Georgetown Rd. Between the Agape Church and the Robin Run Retirement community On Edgewood Ave between Arlington and Five Points Rd
I-465 and Crawfordsville Rd
Marion - West Girl Scout Service Center at Indianapolis Indianapolis 2611 Waterfront Pkwy E Dr Suite 100 Indianapolis IN 46214 Monroe 5290 W Nova Dr Bloomington, IN 47404
Girl Scout Cookie Helpline 877.474.2249
Cindy Chavez 812.606.1524 (cell) 812.361.6100 d13ragon@aol.com Do not call before noon.
Mon and Wed: 4 p.m.-10 p.m. Tues and Thurs: closed Fri: 3 p.m.-midnight Sat: 4 p.m.-midnight Sun: 3-9 p.m. Other hours available by appointment.
Jiffy Treat and Putter’s Park
Monroe
Girl Scout Service Center at Bloomington 1000 N Walnut St, Suite I Bloomington, IN 47404
Debbie Drook and Janet Mertens 317.924.6002 or 877.474.2248 x6002 bloomington@girlscoutsindiana.org
Mon and Sun: closed Tues-Fri: noon-5 p.m. Sat: 9 a.m.-noon
Groves Square stripmall Corner of 15th St and Walnut
Morgan
1039 E Jackson St Martinsville, IN 46151
Angie DeBaets 765.318.2232
Mon, Wed-Fri: 5-8 p.m. Tues and Sun: by appointment Sat: 9 a.m-noon by appointment
Behind Jiffy Treat
Putnam
1569 S Bloomington St Greencastle, IN 46135
Anita and George Edenfield 765.653.5327 (home) 765.721.1406 (Anita cell) 765.721.1772 (George cell) aleslpont@yahoo.com
Mon and Tues: 4:30-6 p.m. Wed-Fri: 4:30-9 p.m. Sat: 9 a.m.-3 p.m. Sun: 1-5 p.m.
Corner of US 231 and 285 S in front of Storehouse Church. 1/4 mile south of Putnam County Hospital on east side of 231
Beginning Feb 5 • Cookie cupboards Randolph
608 East St Farmland, IN 47340
Melissa and Brad Sloniker 765.468.4004 (home) 765.744.0240 (cell) bm4004@yahoo.com
Mon: 8 a.m.-5 p.m. Tues-Sun: 8 a.m.-8 p.m.
Shelby
521 Howard St Shelbyville, IN 46176
Shelle and Bill Cline 317.398.2978
Call every Sunday to hear hours of operation
Tippecanoe
4901 Eastbrook Dr Lafayette, IN 47905
Betty Lewis 765.714.3563 betty_lewis_761@comcast.net
Mon-Wed: closed Thurs and Fri: 5-10 p.m. Sat and Sun: 9:30 a.m.-3 p.m.
On Interstate 65, turn on Delphi/ Lafayette exit and turn right onto new 25 Highway
Tippecanoe
615 N 18th St, Ste 203 Lafayette, IN 47904
Susan Kohl 317.924.6896 or 877.474.2248 x6896 skohl@girlscoutsindiana.org
Mon, Sun: closed Tues-Fri: noon-5 p.m. Sat: 9 a.m.-12 p.m.
Camp Sycamore Valley
Vigo
Girl Scout Service Center at Terre Haute 1100 Girl Scout Ln Terre Haute, IN 47807
Treva Cook 317.924.6888 or 877.474.2248 x6888 tcook@girlscoutsindiana.org
Mon and Sun: closed Tuesd-Fri: noon-5 p.m. Sat: 9 a.m.-noon
Large white building located directly behind YWCA in Fairbanks Park
Wayne
4010 Quail Hill Dr Richmond, IN 47374
Judy Tunney 765.962.2885 (home) 765.914.0298 (cell) b.tunney@comcast.net
Mon-Sun: 7 a.m.-10 p.m.
Kroger-WalMart - 37th St 4-way stop at Backmeyer Rd
Wayne
Girl Scout Service Center at Richmond 3765 National Rd East Richmond, IN 47374
Tricia Heltzel and Jill Moore 317.924.6875 or 877.474.2248 x6875 theltzel@girlscoutsindiana.org
Mon and Sun: closed Tues-Fri: noon-5 p.m. Sat: 9 a,m.-inoon
Kroger Plaza - US 40 and S 37th St
2015 Troop Manual
Located near intersection of SR 32 and SR 1 in Farmland
37
Beginning Feb 4 • Gluten-free Toffee-tastic Your role Pick up the new, gluten-free Toffee-tastic from your nearest cupboard location.
Did you know ... Toffee-tastic cookies will only be available while supplies last. Quantities are limited! These cookies will not be available on the order card-they will only be available for booth weekends. Commonly asked questions and answers:
New! Who to call Call your nearest cookie cupboard location
xx
Why do some people want a gluten-free cookie?
xx
Some people want to avoid gluten-which is found in grains like wheat, barley, and rye. People with celiac disease may become ill if they eat gluten.
xx
How do customers be sure the cookie is gluten-free?
xx
Show them the NSF logo. That means an outside organization has verified the cookie meets federal standards for labeling a produt “gluten-free.”
xx
Will people NOT on gluten-free diets like this cookie?
xx
Absolutely! Toffee-tastic Girl Scout Cookies has fantastic flavor for everyone!
xx
How do Toffee-tastic Girl Scout Cookies taste?
xx
Delicious! These buttery cookies are packed with golden toffee bits bursting with flavor!
38
Weekend of Feb 28 • National Girl Scout Cookie Day Your role
Did you know ...
Participate in National Girl Scout Cookie Day activities.
All girls in your troop can earn a National Girl Scout Cookie Day patch by participating in our activities. Every troop received cards in their BBE to distribute to customers promoting the “Cookies for a Year” program. Criteria to earn the National Girl Scout Cookie Day patch:
3
x1x
Set up a cookie booth at either a hot spot or non-hot spot location during National Girl Scout Cookie Day weekend (Friday – Sunday). Be sure that this cookie booth is reserved under your troop in eBudde. All hot spot locations must be reserved through eBudde. Non hot spot locations can be secured and set up at a location of your choice. Not hot spot booths must be put in eBudde for council approval and to link your booth to cookie locator.
xx 2
Promote the Cookies for a Year program at your cookie booth by creating a poster and/or sign to display and passing out the cards enclosed.
xx 3
Promote Operation: Cookie Drop at your cookie booth.
xx 4
Take a photo of your booth and post it to our Girl Scouts of Central Indiana Facebook page. Be sure to include your 5-digit troop number and service unit name with the photo.
5 xx
Order your patches with the rest of your recognitions in March.
2
References Facebook.com/ GirlScoutsofCentralIndiana 2015 Troop Manual
39
Weekends of Feb 7, 14, 21 and Mar 7, 14 • Cookie booths Your role Have a cookie booth with your troop.
Suggestions to stock your booth To help you plan, we can tell you the percentage of each variety sold during some of our past Girl Scout Cookie Programs. Thin Mints – 31.61% Samoas – 18.70% Tagalongs – 18.06% DoSiDos – 14.98% Trefoils – 10.27% Savannah Smiles - 6.39% Please remember that this is only a guide. Sales percentages may vary from year to year.
References Girl Scout cookie hotline: 877.474.2249
Did you know ... A cookie booth is way for your troop to sell additional cookies. Most cookie booths include a decorated card table, Girl Scout cookies, and fun marketing for your customers. There are two ways your troop can have a booth. 1. Sign up to have a booth at one of our hot spot locations. 2. Use your contacts to set up your own booth at a non-hot spot location. Girl Scout cookie booths can be in retail stores, churches or parking lots where troops have permission to set up a booth to sell Girl Scout cookies in public.
Girl Scout cookie booth etiquette xx xx xx xx xx xx xx xx xx xx xx xx xx xx
Remember to print and bring your confirmation with you. Arrive and leave on time. Come prepared. Bring a small table, chairs, change, phone numbers and booth confirmation. Be respectful. A maximum of two Girl Scouts and two adults are allowed. A Girl Scout must be present at your booth. Have a registered adult at your booth. Sell only Girl Scout cookies at your Girl Scout cookie booth. Wear warm clothing. You may be outside. Create a colorful display. Leave siblings and friends at home. Behave appropriately. Playing games and running around is not appropriate. Keep your money protected. Leave the area clean. Take empty boxes home with you. Thank the manager when you are leaving. It is appropriate to leave them a box of Girl Scout cookies.
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Weekends of Feb 7, 14, 21 and Mar 7, 14 • Hot spot cookie booths Your role Have a Girl Scout cookie booth at a hot spot location. Sign up for hot spot booth locations in eBudde. eBudde opens xx Monday, Jan 26 at 6 p.m.-Be sure to promptly request your booth(s) once the system is open. You can reserve two booths, limit of one per store chain, during the first reservation period. xx Wednesday, Jan 28 at 6 p.m.Up to two additional Girl Scout cookie booths, limit of one per store chain, may be requested. xx Friday, Jan 30 at 6 p.m.-Up to 50 booth locations, limit 5 per store chain, may be reserved. If more booths are needed, please contact the cookie helpline. xx Booth reservations are on a first come, first served basis.
References eBudde website: ebudde.littlebrownie.com 2015 Troop Manual
Did you know ... Troops may not contact hot spot locations. Do not contact the businesses below. Baesler’s Market (Terre Haute) College Mall (Bloomington) Expert Tire (Bloomington and Richmond) Firestone Complete Auto Care (all locations) IGA (all locations) Jay-C (all locations) Kmart (all locations) Kroger (all locations) Lafayette Square Mall (Indianapolis) Lowe’s Home Improvement (all locations) Main Source Main Street Market (all locations) Marsh (all locations) O’Malia’s (all locations) Pet Supplies “Plus” (all locations) Richmond Square Mall (Richmond) Rural King (all locations) Sam’s Club (all locations) Tippecanoe Mall (Lafayette) Walmart/Walmart Neighborhood Markets (all locations) *We attempt to secure all of the above locations; however, it is up to the store, so they are not always guaranteed.
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Weekends of Feb 7, 14, 21 and Mar 7, 14 • Hot spot cookie booths
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Your role Sign up for hot spot booths in eBudde. Cancel booths you have signed up for in eBudde if your troop cannot be at the booth you signed up for.
Request Girl Scout cookie booths here.
Print off your “current signup” page and take with you to your booth location in case there is a problem.
References eBudde website: ebudde.littlebrownie.com
Don’t forget to check back throughout the sale, as new booths may become available!
Who to call
In the event that you arrive at a booth location and another troop is there or you have questions regarding Girl Scout cookie booths, please contact the Girl Scouts cookie helpline at 877.474.2249 or one of our volunteer area booth chairs. Location
Name
All areas
Phone
Location
Name
Phone
Lafayette/Indianapolis Area Richmond Area
Deana Harter
317.769.5197
Daleville Area
Vicki Gilbert 317.443.3471 indycookiebooths@ yahoo.com Melissa Sloniker 765.468.4004
Abbie Wehr
765.565.6428
Indianapolis Area
Ginger Naylor
Terre Haute Area
Janet Royer
812.235.0839
Columbus Area
Cindy Krieger
812.350.9911
317.895.0319
Weekends of Feb 7, 14, 21 and Mar 7, 14 • Hot spot cookie booths Requesting a hot spot cookie booth in eBudde Booth tab To reserve a council hot spot booth:
NEED COOKIES? FIND US on our Cookie Locator mobile app TM
Click the blue “+” next to the town where you would like to have a cookie booth (towns that appear in green have booth location openings). Click the blue “+” next to the store location where you would like to have a cookie booth (locations that appear in green have booth times available). Click on the date that you would like to have a cookie booth (dates in green have time slots available). In the grid on the right, select the time that you would like to reserve. This time is the beginning time for your booth. Your booth time ends at the beginning time of the following time slot. Click “Submit.” Repeat these steps until you have reserved the maximum number of booths allowed or you have reserved the number that you want. Click the “Current Sign ups” button and print that page as your booth confirmation. If you find that you are unable to use the cookie booth time slot(s) that you have reserved, please log back in and unclick that slot(s), and click “Submit,” so those spaces may be made available to other troops.
Did you know your troop’s booth locations will be listed on your dashboard for you to see each time you login to eBudde.
2015 Troop Manual
CookieLocator™ Girl Scout cookie customers can use their iPhones or Android smartphones to stay just a click away from their favorite treats. The app can be downloaded free by simply calling GSCOOKIES ( 472665437) from a mobile phone. The app also is available in the App Store and Android Market.
**
**
• FIND the booth sale closest to your GPS location or by zip code or city and state • CHOOSE the times you want to shop • MAP your way • ADD the sale date to your calendar • TRY OUT new cookie recipes and create a shopping list • SIGN UP for email alerts about upcoming booth sales • DISCOVER your cookie personality and tell the world about it • SHARE sale locations and more with friends on Facebook, Twitter and email! NO SMARTPHONE? Just go to www.littlebrownie.com and click on Cookie Locator to find cookies fast. Or, go to girlscoutcookies.org, the official GSUSA Website for connections to council websites across the country to find cookies.
ear cations app lo t o p s t o h All ie Locator. in the Cook ot non-hot sp Input your de ths in eBud o o b ie k o o c ur location o y e r u s n e to ! appears, too FOR ANDROID
FOR iPHONE
Data and messaging rates may apply.
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Weekends of Feb 7, 14, 21, 28 and Mar 7, 14 • Non-hot spot cookie booths Your role Use the My Sales feature of the booth sale tab in eBudde to inform the council of any troop scheduled sales at any non-hot spot location.
Did you know ... Your troop can schedule their own booth at any non-hot spot location. Entering your non-hot spot location in eBudde will automatically add your location to the Cookie Locator™! Use your troop contacts to set up an additional cookie booth. Ideas for non-hot spot booths: xx
Do you have a parent who works at a non-hot spot location? Ask them to ask their employer if your troop can set up a booth.
xx
Do you live near a semi-busy intersection where you could set up a drive-thru booth? Ask the owner of the parking lot if your troop can have a cookie booth .
xx
Use your imagination... The possibilities are endless!
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Weekends of Feb 7, 14, 21, 28 and Mar 7, 14 • Non-hot spot cookie booths Requesting a cookie booth continued Option 2: Troop scheduled Girl Scout cookie booths Troops may not contact any business listed under council scheduled Girl Scout cookie booths. However, troops may contact any other business to obtain permission to hold Girl Scout cookie booths. Please use the “My Sales” feature of the booth sale tab to inform the council of your troop scheduled sales.
Non-hot spot locations
For council information purposes only, please report any cookie booths that your troop has set up at a non-hot spot location. To do this: Select “My Sales” at the top of the booth tab Click “My Booth Sales” Click “Add a Location” Complete the information and click “Add”. Click on that booth location and click “Add a Time” Enter the sale date, start, and end time You do not need to check the “Approved” box. Our council will have an approval process for these booths. Note: Entering a desired hot spot booth location in this area will not reserve that booth time for you!
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Weekends of Feb 7, 14, 21, 28 and Mar 7, 14 • Cookie booth recorder app
booth sale recorder Fingertip Facts – Step-by-step for Volunteers Enter booth sales into eBudde the easy way! Get the free smartphone app that works with eBudde to record the number of cookies sold at booth sites and keep track of who sold them. Your data will help your council better understand which booth locations generate the most sales. Here’s how it works:
1 GET APP
Get your free app on the App Store or Android Market. Or access the mobile website version using any web-enabled smartphone by going to ebudde.littlebrownie.booth
2 LO G I N
3 SELECT
Log in using your eBudde credentials.
Fom the list of booth sale sites, select the one you wish to see.
1 2 3
4 ENTER
Enter sales by variety and enter the number of Gift of Caring donations. (Donations can be entered into the council or troop categories.) When you are finished, click Submit.
5 GIVE CREDIT
Distribute the sales so the appropriate girls receive credit. To do this automatically, check the Inc (included) box next to the name of each girl who will be included and click “distribute” to evenly divide the sales among these girls. Alternatively, you can manually enter the totals for each girl.
booth sale recorder
Click Submit Sale. The cookies will appear in eBudde on the Booth Sites tab and the Girl Order tab. R, TM, C 2011-2012 Kellogg NA Co.
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Weekends of Feb 7, 14, 21, 28 and Mar 7, 14 • Other selling ideas Other selling ideas Here are some ideas to help you get rid of some of your leftover Girl Scout cookie inventory. Garage sales How about having a Girl Scout cookie garage sale? Think of how little competition you’ll have! Use a troop leader’s or parent’s garage to hold your garage sale. Place an ad in the local newspaper. Put up fliers in the neighborhood. Wagon trains Take a wagon train on the road. Pick a day and a local neighborhood for your wagon train. Have troop members bring wagons to decorate and load with Girl Scout cookies. Pull your wagons and knock on doors in the neighborhood to offer Girl Scout cookies for sale. Door hangers Did you miss a customer as you were walking door-to-door? Create door hangers to leave behind to let customers know you have Girl Scout cookies. Be sure to leave the troop leader and/or troop Girl Scout cookie manager’s phone number. Never leave girl’s information. Drive-thru booth Decorate a troop leader’s or parent’s van, SUV, hatchback or whatever you have with streamers, washable window paint, posters, etc. Ask permission from a local business to utilize their parking lot. Park your troop’s vehicle in the parking lot and create signs for drivers driving by letting them know you have Girl Scout cookies for sale. Remember to stay away from the road and remain within a few feet from your parked vehicle at all times. Booth goal poster Have your troop create a poster with a goal to display at your booth. Giving your customers a visual is always helpful. For example, you may consider creating a thermometer and coloring it in as you get closer to your goal.
2015 Troop Manual
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Before Mar 16 • Transferring cookies
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Report troop transfers here.
Your role If your troop has extra cookies, work with other troops in your service unit to transfer cookies to them if they can help you. If you know another troop has extra cookies and you can help get rid of them, work to have them transfer cookies to your troop. Protect yourself! xx Fill out a money/cookie receipt for every box of cookies/money received. xx Receipt every box of cookies! Include varieties, how many of each, to whom, troop number, date, signature of adult accepting and signature of person giving cookies. xx Both parties should count the cookies together and sign the receipt.
References eBudde website - ebudde.littlebrownie.com
Did you know ... Your troop will get the $.65 per package and your girls will get credit for recognitions if your troop has cookies transferred to you.
Who to call Call your service unit cookie manager. For eBudde help during office hours, contact the Girl Scout cookie helpline at 877.474.2249. For help with eBudde after hours, until 9 p.m., contact a computer support volunteer.
Name Gayle Emery Ginger Naylor Abbie Wehr Nancy Bellinger
Phone number 317.498.3995 317.895.0319 765.565.6428 317.375.0711
Before Mar 16 • eBudde instructions • Transferring cookies Transferring Girl Scout cookies (troop to troop) in eBudde Troops are responsible for managing all transfers between troops. The troop giving Girl Scout cookies should be the one to enter transaction in eBudde. Use your cookie receipts when transferring Girl Scout cookies. Click on the “Transaction” tab Click “Add a Transaction” The “Type” should be “Normal” In the “Transaction” field, type “Transfer” The “Second Party” should say “Troop” Enter the receiving troop’s five digit troop number (It is very important that you accurately input the correct five digit troop number.) It should say “Remove Product” Using the “Tab” key, enter the number of cases/packages that your troop is giving to the other troop Click “Ok” Click “Save”
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Before Mar 16 • Banking Your role Have 25% of your money banked by Feb 23. Have 50% of your money banked by March 9. Have 100% of your money banked by March 16. Deposit the amount due to Girl Scouts of Central Indiana, $3.35 per package. Keep the troop proceeds of $0.65 per package. List each check individually by check writer’s name on the deposit slip. xx
Fill in your troop number and date on the deposit slip.
xx
Please write “for deposit only” on the back of each check when endorsing.
xx
If you’ve filled all the lines on a deposit slip, total the checks and write that amount as the deposit amount. Start a new slip if needed, but do not carry over any dollar amount from the first slip.
Check your math carefully. Errors will be reported by the bank at a later date.
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Did you know ... Do not use counter deposit slips or your deposit will not be properly credited to your troop. Only use the deposit slips given to you to bank for the Girl Scout Cookie Program and not for any other council program. Deposits can take 3-5 business days to post to your eBudde sales report. Make checks payable to Girl Scouts of Central Indiana or GSCI. Keeping money in your home is a risk to you and the council. For your safety, bank early and often and bank by the three banking dates. The deposit slips are in duplicate. xx
One copy is turned in with your Final Report Envelope.
xx
One copy is kept by the bank.
The bank will give you two copies of your bank receipt. xx
One copy is turned in with your Final Report Envelope
xx
One copy is kept by your troop for your records.
Who to call If additional deposit slips are needed, call the Girl Scout cookie helpline at 877.474.2249. If you are unable to deposit at the bank assigned to your troop, you may contact the Girl Scout cookie helpline at 877.474.2249.
Before Mar 16 • Banking Banking continued
After making your bank deposit, attach your completed deposit slip to your validated receipt. This will help us help you if the bank claims there is a bank adjustment at a later date.
Staple together
Bank receipts and final report paperwork are due to your service unit Girl Scout cookie manager by March 19. 2015 Troop Manual
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Before Mar 18 • Girl recognitions Your role
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Did you know ...
Use the back of the girl order card to set recognition goals with your girls.
The girl recognition structure can be found on the back of the girl order card. Council Camp Dough cards may be used for payment at any Girl Scouts of Central Indiana program, including day camp or resident camp, for Showcase purchases, annual/lifetime memberships, Destinations, or at any Girl Scout activity provided by Girl Scouts of Central Indiana. Your Cookie Dough can also be used at any Girl Scout Showcase location to purchase tickets to Holiday World, Kings Island, or Indiana Beach! All recognitions are cumulative. Camp Dough and Cookie Getaway are not.
References Girl order card
cookie 2015 recognitions
Theme Patch 24+ packages
Bar Patches One earned at highest level sold
New this year! Choose the recognition or camp dough at each level!
Samoas Charm Dangler 75+ packages
Cheetah Wrist Pocket OR $10 Camp Dough 100+ packages
Summer Fun Bandana OR $5 Camp Dough 150+ packages
• •
Cheetah Plush OR $5 Camp Dough 200+ packages
Wristlet Wallet OR $10 Camp Dough 300+ packages
Initial Order Recognition Samoa Cookie Winter Cap All girls with an initial order of 175 packages or more earn a Samoa Cookie Winter Cap.
Wild Side Duffle Bag OR $15 Camp Dough 450+ packages
Cheetah Troop Tee
“Advisory Member Club” Become a Cookie Committee Advisory Member and enjoy Peter Pan at Beef and Boards for you and an adult guest. May 17, 2015 . Doors open at 12:00 p.m. 1500+ packages
•
“Top Sellers 2,000 Club”
iPad or Laptop Computer (no phone-WiFi only) OR “Me & My Girl on the Town” (Bring a female, adult Girl Scout on a 3 day trip to St. Louis!) (Travel dates: June 22-24, 2015) OR Opt out of cumulative recognitions for a 6-day Smoky Mountain Adventure! (Dollywood, Zip Lining, Horse Back Riding, Hiking in the Smokies, and MORE!) (Ages: Junior - Ambassador ONLY) (dates: July 15-20, 2015)
“Theme Park Safari 600 Club” Two Theme Park Tickets Choice of: Holiday World, Kings Island, Cedar Point or Indiana Beach OR $15 Camp Dough 600+ packages
“Adventure Pack” Tent and Zip’ n Go Blanket OR An adventure to Squire Boone Caverns for a day of fun! June 13 or 27, 2015 or $40 Camp Dough 750+ packages (Disclaimer: tent will be two person tent. May not be exact tent pictured)
“Elite 1,000 Club” • iPod Touch or American Girl Doll or • 4 Theme Park Tickets or • One week at resident camp or Kayak & paddle or $100 Camp Dough PLUS • Elite 1,000 Mystery Event (July 11, 2015) AND • Girls of Distinction (June 6, 2015) 1000+ packages
Mandatory meeting dates: “Me & My Girl on the Town” - June 6, 2015 “Smoky Mountain Adventure” - April 18, 2015 2000+ packages
(Disclaimer: Kayak and Paddle may not be the exact ones pictured)
Girl Scouts of Central Indiana
Troop Recognition
My Personal Goal ______ packages
Troops averaging 150 packages per selling girl earn one tee per selling girl .
Troop Concert Recognition Troops averaging 225 packages per selling girl will be invited to attend our troop concert event. (More information about the event will be announced soon!)
Operation: Cookie Drop Patch 24 Operation: Cookie Drop Packages (Patch design to be announced)
Before Mar 18 • Girl recognitions/2,000+ recognition trips Your role Promote the 2,000+ Cookie Getaway recognition trip to girls in your troop.
Who to call
Ashley Pasch 855.GSCIN.4U ext. 6832 apasch@girlscoutsindiana.org
Did you know ... Me & My Girl on the Town Any Girl Scout who sells 2,000+ packages or more qualifies for this trip! This trip is part of the cumulative recognitions! Any girl who picks this recognitions can bring one adult, female, registered Girl Scout of her choice as her chaperone! Activities include a visit to the Gateway Arch, take a riverboat cruise, experience the St. Louis Zoo, and MORE!
2015 Troop Manual
Did you know ... Smoky Mountain Adventure Any Girl Scout in 4th grade or older by fall of 2015 who sells 2,000+ packages or more qualifies for this trip! Girls will opt-out of recognitions when choosing this trip. They will earn the trip, participation patch, 1,000+ event, Girls of Distinction, 1,500+ event, any fun patches earned by the entire troop, and any troop average recognitions earned by the troop. This trip is all inclusive (meals, sleeping arrangements, trip shirt, activities, etc.) Girls who opt-out for this trip will work together to plan their itinerary! Definite activities include white water rafting, zip-lining, horseback riding, Dollywood, and MORE!
Mandatory Meeting: June 6, 2015
Mandatory meeting: April 18, 2015
Travel Dates: June 22 – 24, 2015
Chaperones will be accepted for the cost of the trip until the bus is filled.
Travel dates: July 15-20, 2015
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Before Mar 18 • Troop recognitions Your role
54
Did you know ...
Set goals with your girls to try and earn the troop T-shirts.
Troops that qualify for the 150+ per selling girl average will receive T-shirts for every selling girl in their troop and one adult T-shirt.
If your troop met the 150+ per girl selling average, order T-shirts in eBudde.
If the troop qualifies for the troop T-shirts, additional adult T-shirts may be purchased for $12 each, on the T-shirt order form.
Do not guess a girl’s T-shirt size. Consult with the girl or parent for her size.
T-shirt order forms will be sent to each troop via eBudde blast.
Available sizes: YS, YM, YL, S, M, L, XL, XXL, XXXL
Who to call
Your service unit cookie manager or volunteer area chair.
If your troop qualified and would like to order additional T-shirts, complete the T-shirt order form and turn in with your final report envelope.
Before Mar 18 • Troop recognitions/concert Your role Set goals with your girls to try and earn troop mystery event. If your troop met the 225+ per girl selling average, order your tickets for your troop in eBudde.
Who to call
Your service unit cookie manager or volunteer area chair.
Did you know ... Girl Scouts of Central Indiana will provide enough adult tickets to your troop to meet the Safety Wise ratio if a troop qualifies for the 225+ package per girl selling average (see chart below). Troops that average 225+ packages per selling girl will be invited to attend with their entire troop to our concert. Last year, more than 350 troops attended (3,500+ girls) were invited to attend our troop event. Troops that qualified may purchase up to an additional 10 tickets if needed. Ticket prices will be announced via an eBudde blast once the concert artist has been announced. National standard adult to girl ratios by Girl Scout grade levels
roop event t ’s r a e y t s La ert with was a conc ony! Fifth Harm 2015 Troop Manual
Girl Scout grade level
Grade
Troop/group size: number of girls
Events, trips, and camping; Two nonrelated adults (at least one of whom is female) for each number (below) of girls
Girl Scout Daisy
K-1
5 - 16
6
4
Girl Scout Brownie
2 -3
5 - 25
12
6
Girl Scout Junior
4 -5
5 - 30
16
8
Girl Scout Cadette
6 -8
5 - 30
20
10
Girl Scout Senior
9 - 10
5 - 30
24
12
Girl Scout Ambassador
11 - 12
5 - 30
24
12
Plus one adult for each additional number (below) of girls
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Before Mar 18 • Older girl recognitions Your role If you have an older girl troop (Girl Scout Cadette, Senior or Ambassador) talk to them and let them decide if they want the girl recognition items, or if they want to opt out and receive an additional five cents per package for their troop. All girls must agree in order to choose this option.
Did you know ... All of the girls in the troop must agree to take the extra per package. All of the girls in the troop can still qualify for the initial order recognition, participation patch, number bars, and the troop T-shirt and concert average. The troop cookie manager must check the Receives Proceeds (no recognitions) box on the Settings tab. The extra five cents per package will automatically calculate on the Sales Report. The troop will receive $.70 per package instead of $.65 per package.
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Before Mar 18 • eBudde instructions • Placing your recognition order Your role Place your recognition order by March 18 in eBudde. Be sure that all choices have been made for each girl, if applicable. Do not guess what she wants or what size she wears - ask the girl and/or parent first.
References eBudde website - ebudde.littlebrownie.com
2015 Troop Manual
Place your recognition order here.
Who to call During office hours, contact the Girl Scout cookie helpline at 877.474.2249. For help with eBudde after hours, until 9 p.m., contact a computer support volunteer.
Name Ginger Naylor Gayle Emery Abbie Wehr Nancy Bellinger
Phone number 317.895.0319 317.498.3995 765.565.6428 317.375.0711
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Before Mar 18 • eBudde instructions • Placing your recognition order
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How do I place my troop’s recognition order in eBudde? Visit eBudde to place your troop’s reward order by girl.
Rewards tab Don’t forget to update the “Girls Order” tab with the girls’ final sales in order for them to receive credit for the cookies they have sold. If you accidentally submit an incomplete order, you may contact your service unit cookie manager and ask him/her to un-submit your order before March 19 so you can complete it. If changes need to be made after this date, you must contact your service unit cookie manager or the cookie helpline at 877.474.2249 to make changes. Click”Fill Out” Click the first girl’s name to complete the (size/catalog selection needed) – this is where you will select any sizes needed for regular recognition items or select cookie dough if the girl is choosing that option. Once selections have been completed click SUBMIT GIRL ORDER. Note: if you are an older girl troop who has elected to receive the additional $.05 per package, you should not have individual girl names on your screen. Skip this step. (If you see individual girl’s names on your screen, check your settings tab to be sure you selected the “Receives Proceeds” box.) Repeat these steps for each girl in your troop. Scroll down reward list to order theme patches. Enter the number of theme patches earned (any girl who sells 24 or more packages). Review your T-shirt order – T-shirt should only be ordered if your troop averaged 150+ packages of cookies per girl selling. Enter the size for one adult here. Girl shirts should automatically be ordered based on the T-shirt sizes you input on the Girls tab. Only one adult T-shirt is allowed per troop unless other adults are purchasing a shirt at $12 each. Additional adult T-shirts must be paid by placing a check for the T-shirts in your final report envelope which is submitted to the council at the end of the sale. Do not send cash. Do not deposit T-shirt money in bank account. Enter the number of troop concert tickets - tickets will only be ordered if your troop averaged 225+ packages of cookies per girl selling. Enter the number of adult tickets per the safety wise ratio listed in your troop manual. Review your recognition order and click “Submit Incentive Order” to submit your order.
Before Mar 18 • Parent outstanding cookie accounts Your role
Did you know ...
If a parent owes money, you will need to complete a Parent Outstanding Girl Scout Cookie Account form.
If a parent tries to submit money after you have turned in your Final Report envelope, have them contact the Girl Scout cookie helpline at 877.474.2249 to make arrangements to pay. Please do not take their money as this slows down the process to clear their debt and places the debt on you.
Follow these steps:
All delinquent payments after the Girl Scout Cookie Program is finished should be sent or brought to
1. Contact the parent and discuss the problem. 2. Complete a Parent Outstanding Girl Scout Cookie Account form. 3. Attach the following to each form: xx copy of signed permission slip xx copy of all cookie and money receipts xx other infomation as needed 4. Turn in the Outstanding Cookie Account form when you turn in your troop’s Final Report envelope. 5. Include any information we should know about the account.
References
Download copies of forms at Girl Scouts of Central Indiana website: girlscoutsindiana.org
2015 Troop Manual
Attn: Cookie Accounts Girl Scouts of Central Indiana Suite 100, 2611 Waterfront Parkway East Drive Indianapolis, IN 46214
All checks are made payable to Girl Scouts of Central Indiana or GSCI. It is very important to bank your money by March 17 and turn in your Final Report paperwork to your service unit cookie manager no later than March 19. If a parent does not pay their bill: xx The council will send one letter requesting that the parent pay their amount owed. xx If a parent does not pay their money by the date stated in the letter, the parent may be sent to collections and released as a Girl Scout volunteer. xx It is important that if a troop has a parent that owes a debt to turn in the Parent Outstanding Cookie Account forms, so they are not held responsible for the debt. All high-end recognition items for the person owing the debt will be held until the parent debt is paid in full.
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Parent Outstanding Girl Scout cookie account All outstanding Girl Scout Cookie account information must be reported to the council by May 10. Five digit troop number __________________ Service unit name ______________________ Parent/person responsible for payment ___________________________________________ Girl Scout name _____________________________________________________________ Address __________________________________________________________________ State _____ ZIP ___________
Work phone ( ____ ) ___________________
City __________________________________________ Home phone ( ____ ) __________________ Place of employment _________________________________________________________
Number of packages sold ______________________ (A) Amount due from parent or troop (number of packages x$4) ______________________ (B) Amount paid from parent ______________________ (C) Balance due from parent (A - B) ______________________ * Note : This amount should equal “Amount You Owe Council” on Sales Report tab in eBudde. Please attach: � Receipts for cookies checked out and any money turned in. date you talked to the parent, what the parent said, etc.)
� Documentation of communication with parent regarding account. (examples: Write up every
Other information concerning this account _________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ____ For office use only: Notes _____________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Volunteer processor __________________________________________________________ Product sales staff processor ___________________________________________________
Before Mar 18 • Troop outstanding cookie accounts Your role Bank all of your money due to Girl Scouts of Central Indiana by March 16. The troop cookie manager is responsible for depositing all money due to Girl Scouts of Central Indiana for all cookies the troop has picked up.
Did you know ... All delinquent payments after the Girl Scout Cookie Program is finished should be sent or brought to
Attn: Cookie Accounts Girl Scouts of Central Indiana Suite 100, 2611 Waterfront Parkway East Drive Indianapolis, IN 46214
All checks are made payable to Girl Scouts of Central Indiana or GSCI. It is very important to bank your money by March 16 and turn in your Final Report paperwork to your service unit cookie manager no later than March 18. If a troop does not pay their bill: xx The council will send one letter requesting that the troop pay their amount owed and/or turn in their Final Report paperwork. xx If a troop does not pay their money by the date stated in the letter, the troop cookie manager may be sent to collections and released as a Girl Scout volunteer. xx It is important that if a troop has a parent that owes a debt to turn in the Parent Outstanding Cookie Account forms, so they are not held responsible for the debt. All high-end recognition items will be held until the troop debt is paid in full. If a parent outstanding cookie account form with all documentation is not turned in for a parent owing money, the troop cookie manager will be responsible for paying any money owed.
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Before March 18 • Final reports Your role
Turn in your final report envelope to your service unit cookie manager by March 18. As you complete your Final Report Envelope, remember: xx
Check that all information is complete.
xx
Check front of envelope to see that total cases received balances with amount deposited.
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Did you know ... Refunds – If a troop is owed a refund, it will be sent to the troop Girl Scout cookie manager in May. All paperwork must be turned in to receive a refund. We cannot guarantee girl recognition inventory after June 1. Be sure to submit your recognition order on time!
T-shirt order form
Please complete this form and turn it in to your service unit cookie manager with your Final Report Envelope by Wednesday, March 18, 2015.
5-digit troop number _____________________________________________________________ Service unit name ________________________________________________________________ Troop cookie manager name ______________________________________________________ If my troop has qualified, I am enclosing the following money in my Final Report Envelope: *Additional troop T-shirt money (troop must qualify for the 165+ packages per girl selling to purchase additional adult shirts): __________________
(Number of shirts)
$__________________
(Total money enclosed)
5-digit troop number _____________________________________________________________ Service unit name ________________________________________________________________ Troop cookie manager name ______________________________________________________ If my troop has qualified, I am enclosing the following money in my Final Report Envelope: *Additional concert tickets: Troop must qualify for the 225+ packages per girl selling to purchase additional tickets, maximum 5 additional tickets.
(Number of tickets)
Check that the Final Report Envelope contains:
x
$25/ticket
=
$__________________
(Total money enclosed)
*If money is not enclosed for additional tickets/T-shirts, they will not be ordered. Check and/or money order only—no cash! Additional money enclosed (that is not for t-shirts or concert tickets.)
=
$__________________
This money is for ___________________________________________________________________
T-shirt order form (if applicable)
Validated bank deposit receipts Bank deposit slips
$15/shirt =
Concert order form
__________________
xx
x
Please complete this form and turn it in to your service unit cookie manager with your Final Report Envelope by Wednesday, March 18, 2015.
Deposit slip
Outstanding Girl Scout Cookie Account Form(s) (if applicable)
Outstanding cookie account form (if applicable)
2015 Troop Final Report Envelope Troop cookie manager name _________________________________________________________________ Service unit name ________________________________ 5-digit troop number _______________________ Summary Fill in the following information – Refer to your troop sales report for these numbers. This is a double-check for you to ensure you have been billed correctly. Report in package amount only. Total number of packages your troop sold from your eBudde sales report Total money due @ $4 per package (A x $4)
______________________(A) ______________________(B)
Total troop share @ $.65 per package (A x $.65)
______________________(C)
Total money due to council @ $3.35 per package (B-C)
______________________(D)
Total money owed from parent OCAs
______________________(E)
Troop donation to Capital Campaign (optional)
No. of packages ____ x$.10 ______________________(F) No. of packages ____ x$.15 ______________________(G)
Total money owed to council (D-E +F/G)
______________________
(This should match your eBudde sales report)
T-shirt order form (if applicable), include money for extra T-shirts and/or tickets. Transfer receipts Credit card swipe device
Check and/or money order for additional shirts and/ or tickets. No cash. (if applicable)
MONEY AND OR PRODUCT RECEIPT TROOP NO.
NO. OF CASES
CUPBOARD# RECEIVED/DEDUCTED
REPORT CODE NO. OF PKGS.
N’HOOD/S. UNIT
VARIETIES
______ Yes
______ No
If no, please explain and enclose Outstanding Cookie Account form(s), along with proper documentation. ______________________________________________________________________________________ ______________________________________________________________________________________ Service unit cookie manager notes. ______________________________________________________________________________________ ______________________________________________________________________________________
Validated receipt of deposit made
Do not enclose cash in this envelope. GSCI will not be responsible for any cash enclosed in this envelope. Please ensure that the following items are enclosed in this envelope. _____ Outstanding Cookie Account Form(s) and documentation (if applicable) _____ Bank Deposit Slips with Validated Bank Receipts _____ Troop transfer receipts _____ Additional T-shirt/Concert order form(s) (if applicable) _____ Credit card swipe device _____ Checks and/or money orders for additional adult T-shirts/Concert (if applicable) – no cash please (If check is not enclosed for additional adult shirts/Concert tickets, they will not be ordered. Shirts are $12 each and tickets are $ _____ each.) Check eBudde blast for price of concert tickets.
RECEIPT NO. FROM
AMOUNT DUE
LEMON TREFOILS® DO-SI-DOS®
All money balances and matches your eBudde sales report?
DATE
AMOUNT PAID
SAMOAS® RAH-RAH RAISINS™ TAGALONGS ®
AMOUNT STILL DUE
THIN MINTS ®
TOTAL GIRL’S RECEIVED BY NAME (SIGNATURE) ®, TM, © 2014-2015 KELLOGG NA CO. RECEIVED FROM (SIGNATURE) (IMPORTANT: BE SURE TO SHOW TROOP NUMBER ON ALL RECEIPTS) M-3
Return completed Final Report Envelope to your service unit cookie manager by March 18.
Final Report Envelope
Transfer receipts
Your Final Report Envelope is due to your service unit cookie manager by March 19.
General • Visit the Showcase Visit your local Girl Scout Showcase There are lots of items available in your local Girl Scout Showcase to purchase. Remember, your Cookie Dough can be used for any Showcase purchase.
Ask me about GS cookies
Table cloth $12.50
Ask me about Girl Scout cookies sticker $0.15
they’re
here! Ask me about Girl Scout cookies button $0.75
Ask me about Girl Scout cookies! Ask me about Girl Scout cookies car magnet $3
2015 Troop Manual
I love Girl Scout cookies bumper sticker $1.25
hile On sale, w st! supplies la Yard sign $3.50
Operation: Cookie Drop booth stand $.50
Operation: Cookie Drop T-shirt $8-10
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Girl Scout Promise
Girl Scout cookie office/ cupboard location
On my honor, I will try: To serve God and my country, To help people at all times, And to live by the Girl Scout Law.
Girl Scouts of Central Indiana Suite 100 2611 Waterfront Parkway East Drive Indianapolis, IN 46214 317.924.6800 or 877.474.2249
Girl Scout Law I will do my best to be Honest and fair,
Observe the Girl Scout Cookie Program starting date of January 10, 2015.
Friendly and helpful,
Say, “thank you” even if someone does not purchase Girl Scout cookies.
Considerate and caring,
Promptly meet deadlines.
Courageous and strong,
Do the right thing even if others don’t.
Responsible for what I say and do,
Complete paperwork and deposits neatly, accurately and on time.
Respect myself and others,
Strive to be my best at all times.
Respect authority,
Know and obey safety guidelines.
Use resources wisely, Make the world a better place,
Offer customers the opportunity to order over the telephone, or email through Cookie Club™ Greet customers with a smile and use manners.
And be a sister to every Girl Scout.
Help sister Girl Scouts.
Check out girlscoutsindiana.org or littlebrownie.com for a world of resources available to your and your girls including craft ideas, goal setting and much more! For cookie questions, call the Girl Scout cookie helpline at 877.474.2249. to our Thank you ogram Cookie Pr Girl Scout : sponsors